Student Handbook | GCTC

Student Handbook

Dear Student,

Welcome to Gateway! You have made a great choice. Here at Gateway, we work toward three simple commitments: enhance access to education and training; create engaging and relevant curriculum; and remove barriers to higher education. With these three commitments helping to guide and support the mission of our college, we will help you achieve your goals and discover and develop your talent.

This handbook was created to help you get to know more about Gateway.  Here, you will find guidelines and information to make the best possible decisions regarding expectations for general student conduct, programs, social activities, and student responsibilities.

You will discover that Gateway offers many opportunities for your personal growth, intellectual enrichment, and emotional, cultural, and social development. We are committed to providing you with many diverse opportunities so you can meet your academic, social and career goals.

If you need help, please ask us. Within these pages are descriptions of a variety of support services to ensure your academic success. Whether this is your first time in college, or you are continuing your study, rest assured the faculty, staff and your peers are here to help you.

While meeting new people and sharing new experiences, you will be faced with making choices. Some may be easy and rather straightforward; others may be a bit more complex and challenging. Your ability to make good choices will add to your success at Gateway.

Finally, this handbook contains some general academic information and regulations; however, if you want to know more, check out the Kentucky Community and Technical College System catalog.

Please join our Gateway community on Facebook, follow me on Twitter @GatewayPrez and share your Gateway experience. I hope to get the opportunity to meet you around campus. If I, or any member of our faculty or staff, can be of assistance to you, please do not hesitate to ask.


Dr. Fernando Figueroa
Gateway President and CEO


Gateway Community & Technical College engages, connects, and inspires all students through education to successfully champion our region’s competitive workforce and improve their quality of life.

Gateway Community & Technical College is a member of the Kentucky Community and Technical College System and is a public two-year degree granting institution serving the Northern Kentucky Region.

Core Values

At Gateway, we engage, connect, and inspire all of our students through our values:

  • We support our students, both personally and academically, with care and compassion.
  • We prepare our students for the real world by offering practical, hands-on learning experiences and opportunities.
  • We promote grit, determination, persistence and resiliency in our employees, students, alumni, and community partners.
  • We foster student achievement and are committed to our students’ success.
  • We provide affordable and accessible education opportunities for our entire community.


Gateway Community & Technical College will remove barriers and provide access to engaging education to change lives and build a better tomorrow.

Diversity, Equity, and Inclusion (DEI)

Gateway Community & Technical College is committed to creating a campus environment that values the exploration, appreciation, and celebration of diversity, while promoting inclusiveness, multiculturalism, and global awareness. Gateway defines diversity as recognizing, appreciating, valuing, and utilizing the unique talents and contributions of all individuals, regardless of race/ethnicity, religion, gender identity, nationality, physical/mental ability, socio-economic status, education, age, and/or sexual orientation.

We all learn and work best when we feel accepted, included, and heard. If you have any questions, comments, or concerns related to diversity and inclusion, please contact our office at (859) 442-1126 or We value you and appreciate that you have chosen Gateway as you pursue your educational goals. We encourage you to visit us at the Edgewood Campus in E213.

Academic & College Policies and Procedures

Gateway students are considered to be adults and, therefore, are expected to assume responsibility for their actions. The following are considered to be some of the student’s academic responsibilities:

  • Attend class regularly
  • Be prepared for class
  • Discuss accommodations in a timely manner with the disability services coordinator
  • Ask for help when necessary
  • Keep appointments with faculty and staff and call if an appointment must be cancelled or rescheduled
  • Be involved in academic planning and course selections
  • Frequently check student email account and keep “sent” and “deleted” folders emptied

All new students, upon completion of the admissions process and orientation, are required to complete a personalized advising session by calling the Advising Center at (859) 442-1630.  The Professional Academic Advisor provides students with appropriate advising tools, resources, Advising Plan to achieve their educational and career goals.

Gateway Advisors follow a model called SMART: Student Mentoring through Advising, Retention, and Transitions. SMART provides a whole-student approach to advising by ensuring that students start college with a solid foundation to ensure their success. Each program has a semester-by-semester breakdown of required classes, called the SMART Plan, listed on the Gateway program pages. Additionally, each student has a customized Advising Plan with a clear path from their first semester through graduation, initiated by their Professional Advisor and maintained by their Faculty Advisor.

Students can locate their Advisor’s contact information in their Student Self-Service account.  To find it, sign into Student Self Service on MyPath.  Advisor name and contact information is on the right-hand side of the Student Services Center.

  • Explore individual academic and career goals.
  • Understand academic timeline from admission to graduation as reflected in their Advising plan.
  • Know how to enroll in appropriate classes each term.
  • Understand potential challenges to success and identify resources to manage those challenges.
  • Actively listen and respond to your questions and concerns.
  • Monitor student progress at regular intervals and maintain Advising Plan.
  • Communicate the college’s curriculum, requirements, policies, and procedures.
  • Encourage and guide advisees to develop realistic educational and career goals.
  • Offer advising consistent with abilities and interests.
  • Actively listen and respond to your questions and concerns.
  • Complete Credential Completion/Graduation Application.
  • Know your student ID number and account login information.
  • Understand potential challenges to success and identify resources to manage those challenges.
  • Become knowledgeable about your academic program requirements.
  • Clarify your personal educational and career goals.
  • Contact your Advisor when you have questions or concerns.
  • Meet with your Advisor during Priority Registration, every March and October, to discuss your career goals and review your program requirements.
  • Be on time for appointments with your Advisor.
Professional Academic Advisors work with all new incoming students. New students remain assigned to the appropriate Professional Advisor for their first semester. Advisees transition to Faculty Advisors based on their declared program of study and work with their Faculty Advisor until graduation. In instances where the advising relationship is not productive for either the student or the Faculty/Program Advisor, the Program Dean is responsible for mediating differences.  If differences cannot be resolved, the Program Dean will provide alternative assignments.

A student who has been readmitted after having remained out of the KCTCS colleges for a period of two or more years, and who has completed at least 12 credit hours in non-developmental and non-remedial courses with a GPA of 2.0 or better after readmission, may choose to have none of the course work attempted in the colleges prior to the interruption included in the computation of the students GPA. The calculation of the GPA after the student declares bankruptcy begins with the semester of readmission. A student who has elected not to count past work in the computation of his or her GPA will continue to receive credit for those courses, selected by the student, in which credit was earned with a grade of A, B, C, D, or P prior to readmission, without including those grades in the computation of the students GPA. A student may only use the academic bankruptcy option once.

More information about academic bankruptcy is available on the Academic Bankruptcy Petition Form.

The academic probation and academic suspension systems are based on grade point average (GPA).

Academic Probation

A student earning a cumulative GPA below 2.0 at the end of a term shall be placed on academic probation. A student shall be removed from academic probation by earning at least a 2.0 cumulative GPA.

Academic Suspension

If a student is placed on academic probation for two consecutive terms (which is noted on the transcript as subject to dismissal the second time) and does not earn either a cumulative GPA or a term GPA of at least a 2.0 in the third term, the student shall be academically suspended. Non-enrollment does not affect probation status. The president (or designee) may grant an exception based on an individual’s case. A student on academic suspension may not enroll in courses that count toward a KCTCS degree.


A student who has been academically suspended may be reinstated by the president (or designee) after remaining out of the college for at least one 16-week semester and providing evidence of ability to perform at the level required. Upon reinstatement, a student who has been academically suspended shall be placed on academic probation and subject to academic suspension if the student fails to earn a current term GPA of 2.0 during the first term of reinstatement. Upon a second suspension, a student may be reinstated by the president (or designee) after remaining out of college for at least two 16-week semesters and providing evidence of ability to perform at the level required.

Academic Reinstatement Process

Students may request reinstatement by submitting the Request for Reinstatement (known as Academic Suspension Reinstatement) form.

If reinstatement to the college is approved, then you must complete the following additional steps:

  1. Work with a success coach to create a success plan, develop study skills, and establish a consistent meeting schedule.
  2. Contact the Financial Aid Office about your eligibility for federal financial aid, (855) 346-4282. Students may need to submit a Satisfactory Academic Progress appeal and documentation to the Office of Financial Aid to fund their tuition payment.
    1. Contact Student Accounts to be sure your student account is in good standing, clear of any business holds preventing you from course registration by calling (855) 346-4282.
    2. Make an appointment with your assigned academic advisor(s) to get enrolled into classes.

This policy describes the assessment and placement policy by which students are eligible to enroll in KCTCS coursework.

This assessment and placement policy specifically applies to all credential-seeking students, students who transition from non-credential seeking to credential seeking, and students who are undecided about their choice of program, except students identified under 3.5 B Certificate and Diploma-Assessment and Placement Exemptions.

Assessment and Placement Guidelines specific to dual credit high school students are found in 4.13 Appendix I.

Students enrolling in a college credit course for the purpose of earning credit applicable toward an educational credential who meet the college readiness benchmarks as identified by the Council on Postsecondary Education’s (CPE) College Readiness Indicators (see 4.13 Appendix III) may enroll in college-level coursework.

A credential-seeking student who does not meet the College Readiness standards established by CPE may be required to enroll in no more than one (1) developmental course in each curriculum pathway (Reading, Writing, and Mathematics) in areas for which the student has not met the academic readiness standards. A developmental course means a course that prepares a student for college-level study and does not award credit toward a credential or degree (13 KAR 2:020).

A student shall have access to a corequisite or credit-bearing content course in the curriculum pathway (English or mathematics) within the first academic year of enrollment. Corequisite course is defined as a course that includes enhanced academic supports, such as additional hours of instruction, tutoring, mentoring, or advising that awards credit toward a credential or degree (13 KAR 2:020).

Students with twelve (12) or more credit hours at the 100 level or above in general education courses with a 2.0 grade point average (GPA) are exempt from reading placement requirements and are considered college ready in reading. However, all students must meet individual course prerequisites such as those for entry-level English and mathematics courses.

Primary subject-level placement charts for reading, English and mathematics shall state the minimum score on the subject-specific domain for common tests used within KCTCS. Placement scores indicate minimum academic levels required for placement into KCTCS developmental courses, corequisite courses, entry-level reading, English and mathematics courses, and some programs. Colleges shall not require higher than the KCTCS placement scores listed. Placement charts do not indicate course sequences.

All exam scores remain an indicator of academic readiness for a minimum of twelve (12) months from the date of administration. Administered placement tests, specific course selection, and course sequences may differ by college insofar as this policy allows. Students should refer to their respective colleges for details.

Approved methods of assessment and placement are:

  • ACT
  • Accuplacer
  • ASSET (not administered after November 30, 2016)
  • COMPASS (not administered after November 30, 2016)
  • EdReady (KCTCS)
  • GED College Readiness
  • GPA (Cumulative unweighted high school grade point average at the end of the first semester senior year)
  • SAT
  • TABE 9/10-A
  • Wonderlic

College Discretion One-Level Advancement or “One-Up”

KCTCS Colleges, at their discretion, may place credential-seeking students who score within one placement level below the system-wide standard into an entry-level college corequisite course or pathway-appropriate developmental course.

Change in Quantitative Reasoning/Math Pathway

KCTCS colleges may establish procedures to address developmental or prerequisite math needs for students who change programs and consequently QR/Math pathways. Placement into a corequisite course in the new pathway is strongly recommended.

Alternative Remediation

Students scoring below the college readiness standards may be eligible for high quality basic skills instruction through Kentucky Skills U (formerly Kentucky Adult Education). Students with college readiness scores below the benchmark can take the Test of Adult Basic Education (TABE) at the local Skills U Center to determine eligibility. Additionally, students may take advantage of various pre-enrollment interventions available at many KCTCS colleges.


Students with disabilities may request accommodations consistent with the provisions of Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

High School and Home-Schooled Students

Assessment and Placement Guidelines specific to dual credit students are in 4.13 Appendix I. Home-Schooled students will follow these same guidelines.


A college may establish procedures to exempt students from assessment and placement criteria. The procedure must include the conditions under which a waiver will be granted, including clearly identifying the students being granted a waiver and the reason for the waiver. The college’s waiver policy must be on file at the college and in the KCTCS Chancellor’s Office.

The KCTCS Placement and Assessment policy can be found here.

KCTCS Assessment and Placement Policy Waiver, Summer 2020 through Summer 2021

The current KCTCS Assessment and Placement Policy, (Section 3.2.  Special Provisions, F. Waivers), states that, “A college may establish procedures to exempt students from assessment and placement criteria. The procedure must include the conditions under which a waiver will be granted, including clearly identifying the students being granted a waiver and the reason for the waiver. The college’s waiver policy must be on file at the college and in the KCTCS Chancellor’s Office.”

Given the inability to assess/test potential students in proctored settings and the opportunity to waive current assessment and placement criteria so that the student is not a conditional admit for financial aid purposes, the Academic Council recommends the following waiver criteria for all Colleges to be effective for all terms beginning Summer 2020 through Summer 2021:

Dual Credit/Recent High School Graduates

  1. The current Dual Credit Placement Policy will be suspended, and those students will be placed using these recommendations.
  2. Students may be admitted and placed into general education courses with a high school GPA as recommended on the KCTCS HS GPA Placement Waiver.
  3. Students with a minimum high school GPA of 2.0 may be placed into appropriate technical courses. Course prerequisites listed in the KCTCS catalog remain in place and can also be met using the GPA indicators.
  4. High school freshman without a GPA may be admitted to one course with a high school guidance counselor’s recommendation in their first term of dual credit until they earn a GPA.
  5. If a student has both recognized test scores and a GPA, they may be placed at the highest levels demonstrated by either scores or GPA.

Adult Learners

  1. Suspend the Council on Postsecondary Education (CPE) 4-year limit on acceptable test scores.  Students would be placed using the placement guide.
  2. Adult learners with a high school diploma or equivalency but without a KCTCS recognized placement score or grade point average (GPA) will be placed into a corequisite math and English course and a reading supplemented general education course as their default placement. A college may utilize additional local assessments and advising practices to improve placement accuracy early in the term. 

Note: Dual credit student success rates in particular will be reviewed in an effort to see if using these placement criteria make a difference in student success.

The instructor will be responsible for reporting the names of those students on the official class rosters who have not attended any meeting or contacted the instructor of the class through the “last day to drop a course without a grade.”  The Registrar’s Office shall have the authority to remove the student’s name from the class roster.

A written statement of the attendance policy will be included within each course syllabus. Attendance may or may not be required. If attendance is required or serves as a criterion for a grade in a course, the policy shall be clearly defined in the syllabus.

Absences from regularly scheduled classes resulting from the activities of a college-sponsored organization or event must be authorized by the president (or designee). The faculty member(s) supervising the activity or event shall notify instructors of the authorized absence. The student shall be responsible for the course work missed as a result of the authorized absence and must make arrangements to complete that work in accordance with the course syllabus. The instructor shall, if feasible, give the student an opportunity to make up the work missed and shall not in any case arbitrarily penalize the student for the absence.

Unsatisfactory Scholarship and Excessive Absences

A student who is performing unsatisfactorily or who, in the opinion of the instructor, has excessive absences in any course may be reported to the college president or designee. This student shall be under the special supervision of the college president or designee. If, after a predetermined length of time, it becomes apparent that no improvement in scholarship is being made, the college president or designee may, if the student concurs, withdraw the student from the course under the provisions of Section V, 1.0.2. If the student is to be officially withdrawn, the college president or designee shall notify the instructor and the Student Records Office.

Any student reported to the president or designee because of unsatisfactory scholarship or excessive absences shall be considered for academic suspension under the provisions of Section V, 4.0.3 at the end of the term during which the reporting occurred.

A student who desires to audit the class must officially register for the course. Programs with selective admissions require admission and prior enrollment as an auditor.

Any change from audit to credit by a student fully admitted to the college must be accomplished by the last date to enter a class and any change from credit to audit must be made by mid-term of the semester or session in which the student is enrolled. An audited class may be taken for credit at a later date.

In the case of courses for which concurrent enrollment is required, all courses must be taken in the same manner. When a change in credit manner is made for one of the courses, the same change must be made for the other course(s).

Gateway is committed to providing a safe and secure environment for students and employees. The College is required to report criminal activities that occur on our campuses. This information is provided in the form of the Federal Campus Security and Campus Crime Disclosure Act (CLERY) and the Michael Minger Act.

To assist Gateway in providing a safe environment, students will follow these guidelines:

  • Report any illegal activities to Campus Security or the administrative office of any campus.
  • Report any suspicious activities or individuals to Campus Security or the Information Commons of any campus.
  • Produce proper student identification upon request of Security or other campus official.
  • Do not bring unnecessary valuables on campus.
  • Always lock your car and take the keys.
  • Be aware of individual security and the security of others.

Blood-Borne Pathogen Exposure

In compliance with OSHA regulations, Gateway has a protocol for exposure to blood and body fluid that could be encountered during course work. The protocol is designed to ensure that appropriate information and referral is available following exposure to potential blood or body fluid infections. For additional information, please contact your instructor or academic department chair.

The following is a definition of three of the common blood-borne pathogens that may be potentially infectious if a person is exposed to blood or body fluid: Hepatitis B, Hepatitis C, and Aids/HIV.

Hepatitis B and Hepatitis C

Hepatitis is an infection of the liver. Hepatitis B (HBV) or Hepatitis C virus (HCV) is found in the blood and body fluids of a person who has the disease. Hepatitis B and Hepatitis C information is provided to students via pamphlets that are located on each campus.  Pursuant to KRS 164.282, Hepatitis B information must be provided to first-time students:

  1. All public and independent postsecondary education institutions shall provide first time, full-time students with information about hepatitis B disease. The information shall include:
    1. Symptoms and treatment;
    2. The risk factors associated with hepatitis B acquisition and transmission; and
    3. Current recommendations from the United States Centers for Disease Control and Prevention, or the American College Health Association regarding the availability and effectiveness of a hepatitis B vaccination.
  2. Nothing in this section shall be construed to require the Cabinet for Health Services or the postsecondary institutions to provide or purchase vaccinations for hepatitis B.


Human Immune Deficiency Virus (HIV) is found in the blood and body fluids of a person who has Acquired Immune Deficiency Syndrome (AIDS). These infectious diseases are spread by contact with blood or body fluid of an infected person. The Center for Disease Control and Prevention developed guidelines called Standard Precautions to prevent exposure to these infectious diseases. Standard Precautions are provided to students via pamphlets that are located on each campus.  All students are required to follow these Standard Precautions to the extent that they apply to their program area.

If a student is exposed to blood or body fluids, they should report this to an instructor immediately. The instructor will ensure that the Exposure Protocol is followed. If you have additional questions, please feel free to contact either of the following numbers:

  • Hepatitis Hotline Number: 1 (888) 4 HEPCDC
  • Kentucky AIDS Hotline Number: 1 (800) 654-AIDS.

Criminal Activity 

If you observe a crime in progress or behavior that you suspect is criminal, immediately notify police at 911. Report as much information as possible to include:

  • What the person(s) is/are doing.
  • Where it is happening (building and room number).
  • Description(s) of person(s) and clothing.
  • Whether weapons are involved, and if so, indicate the type.
  • Vehicle description and license number.
  • DO NOT APPROACH OR ATTEMPT TO APPREHEND. If it is safe to do so, stay on the phone with police and provide
    additional information as changes occur.
  • Call Campus Security to report the incident. Those numbers follow.

Domestic Violence Reporting

If a student becomes a victim of domestic/dating violence on campus, it should be reported to Campus Security immediately.  If the perpetrator is still present, law enforcement must be notified to respond and take appropriate action.  If the incident is not active, and the student is not in imminent danger, they should report the situation to whichever college staff with whom they are most comfortable.  If the victim already has obtained an Emergency Protective Order (EPO), or a Domestic Violence Order (DVO), a copy should be carried with them at all times. In addition, a copy should be filed with Campus Security in the event the perpetrator comes to campus in violation of the protective order.

Emergency Procedures

Fire and tornado drills are conducted periodically to make sure you are familiar with proper safety and evacuation procedures. Instructors explain to their students the procedures and evacuation routes to follow during a fire or severe weather alert. Evacuation routes are posted in each classroom area. Students who are mobility-impaired need to contact Accessibility Services each semester for an evacuation plan, which will be developed and distributed to the instructors.

Emergency Telephone Numbers 

For all campus emergencies, call 911.

Campus Security Officers

  • Boone Campus: (859) 307-1884
  • Edgewood Campus: (859) 307-1037
  • Urban Campus: (859) 307-8419
  • Transportation Technology Center: (859) 391-6152

If you have specific questions or concerns, contact the Director of Campus Security, (859) 442-4129.

Evacuation and Severe Weather Drills

Each semester, all campus locations will conduct drills for evacuation in the event of a fire or other emergency that necessitates all persons exiting the buildings.  These are to be taken seriously and are timed as required by KCTCS policy.  All persons are to exit as quickly and safely as possible.  All persons should be aware of at least two ways of exiting each building in the event their normal one is blocked.

Once a year, a severe weather drill will be conducted where all persons are to go to the designated shelter areas at each campus. These are marked by signs and will be in the lower levels of the buildings.  All persons need to become familiar with those locations.

Firearms, Ammunition, Fireworks and Chemicals

It is a violation of Gateway regulations to possess or use dangerous weapons, instruments, or substances on the Gateway campuses, except by law enforcement officers, others authorized in KRS 527.020, or as specifically authorized in writing by the College President. This prohibition includes, but is not limited to:

  • Firearms and ammunition, including rifles, BB guns, pellet guns and shotguns, or any weapon from which a shot, readily capable of producing death or serious physical injury, may be discharged
  • Any knife that could be deemed dangerous, regardless of size, including butterfly, switchblades, gravity, hunting, lock back blade and ballistic knives
  • Nightsticks, Billy clubs, Blackjack or slapjack, and swords
  • Fireworks, explosives, or any and all chemicals that possess explosive or dangerous properties except for use in college laboratories under faculty or staff supervision
  • Nunchaku karate sticks
  • Shuriken or death star
  • Artificial knuckles made from plastic, or other similar hard material

Violations of this policy will be considered immediate and serious threats to the safety and welfare of the Gateway community and its members and could result in removal from campus pending a disciplinary hearing. Violations will be referred to criminal justice authorities.

Hazardous Communication - Right to Know

All students are to be informed of their right to know as it pertains to hazardous materials and protective measures to be used. All departments have a list of hazardous materials including a Material Safety Data Sheet (MSDS) describing the hazardous material, precautions to be taken, first aid to be given, and other important information. Students have a right to review MSDS sheets and to receive proper training in dealing with hazardous chemicals. Hazard areas and programs are marked with a red “Hazard Area” sign and appropriate caution should be taken in these areas. Consult your instructor if you have questions about hazards in any of your classes.

Security Alert Mode/Lock Down

In an emergency, a campus facility may be placed in Security Alert Mode to respond to a threat or the existence of a hazardous condition. Specific procedures have been developed to implement a Security Alert Mode at each campus. If a security alert is required, students will be notified immediately by the SNAP system, email, and/or by Gateway personnel. All windows and doors will be closed and secured, and no one will be admitted without proper identification. Security Alert Mode procedures will remain in place until a Gateway official sounds the “all clear.”

Students are encouraged to check e-mail frequently to stay informed. Mass e-mails to all student e-mail are reserved for urgent information only. Other important news and campus announcements will be communicated via the Gateway website and Social Media, such as Twitter and Facebook. (See page 74 for more information about SNAP and student e-mail.)

Sex Offender Notification

In compliance with the Federal Campus Sex Crimes Prevention Act of 2000, KCTCS, through the Kentucky State Police, makes available to the campus community information concerning registered sex offenders who may be employees or students at your college.  This information is located on the Kentucky Sex Offender Registry website.  Additional information can be found on the Dru Sjodin National Sex Offender Public Website (NSOPW), coordinated by the U.S. Department of Justice. 

The Kentucky State Police provides sex crime offender registration information to the public through the Sex Offender Registry website. In addition, names supplied to the college by the Kentucky State Police may be obtained by contacting the Vice President of Student Affairs. According to the Kentucky State Police, this website is for public safety and awareness. Pursuant to KRS 525.070 and 525.080, use of information from this website to harass a sex offender is a criminal offense punishable by up to 90 days in the county jail. More severe penalties apply for more severe crimes committed against a sex offender.

Shelter in Place

Under certain environmental emergency conditions, Gateway students and staff may be required to take shelter in place. The SNAP and public address systems may be used for notification. In such an event, everyone on campus will be advised to remain inside the nearest building.  Shelter in Place procedures will remain in place until a Gateway official sounds the “all clear.”

Handheld electronic devices, such as cell phones, iPods, iPads, personal digital assistants, planners, etc., must be turned off during classes, as well as during any and all testing, unless prior permission is granted from the instructor or administrator.
All students must report accurate personal addresses on their application when they enroll or when they return to the campus during the academic year. Students should change their address using the form available on their Student Service Center.  In addition, please remember to log in to the BankMobile website ( and update your refund address.  Address changes made at Gateway do not automatically feed to BankMobile.
Students enrolled in any KCTCS college may request a change of major by logging into Student Self-Service Account from MyPath then selecting the Academic Records tile. We recommend students speak with an advisor prior to a change of major. If a student is receiving financial aid, it is the student’s responsibility to contact a Financial Aid representative to determine if an approved change in program affects financial aid received.

To maintain a safe environment conducive to student success, Gateway requires all children to be accompanied and supervised at all times by a parent or guardian. Children are not permitted in classrooms, laboratories, or clinical sessions unless they are to take part in the educational program.

In order to maintain a positive educational and working environment, children on campus are expected to adhere to the same student code of conduct as their parents/guardians. Any child who violates the student code of conduct, including behavior disruptive to the college community, prohibiting a learning environment, or is left unattended, will have their parents/guardians asked to escort them from campus. Any actions that include criminal activity or pose a risk to the safety of the college community will result in notification of authorities with adherence to college, local, state, and federal laws and regulations.

Children and guests are welcome to access guest Wi-Fi on their own devices but are not authorized users of other college technology.

Students may select from a variety of credentials: Certificate, Diploma, and/or Degree. Required placement scores (such as ACT, SAT, EdReady, TABE A or KYOTE) may vary according to the program requirements.

The College-Level Examination Program, or CLEP, provides students of any age with the opportunity to demonstrate college-level achievement through a program of computer-based exams in undergraduate general education college courses. The CLEP is a national program of credit-by-examination sponsored by the College Entrance Board ( These examinations may be taken at the Gateway Testing Center. Credit may be earned through general or subject exams. Gateway students may earn a maximum of 15 college credits (please contact your advisor or the registrar for more detailed information). CLEP testing also is available for students from other colleges and universities as Gateway is a certified CLEP testing center. Scores may be sent to other institutions for applicable college credit. Call (859) 442-1159 for more information regarding CLEP exams.

Schedule a CLEP Exam

Proctored Testing

Gateway’s Testing Center offers proctored testing for students taking online courses through KCTCS and also outside institutions.

Schedule an Appointment for a Proctored Midterm or Final

Credit for External Experiences

Credit for external experiences may be available. Students should check with program advisors. KCTCS colleges recognize that valid college-level learning experiences occur outside the traditional classroom setting. Colleges will assist students in recognizing appropriate external experiences and applying them toward a KCTCS credential. Colleges reserve the right to validate student competence through the mechanisms described in this section. Students can check with program advisors, the Other Ways to Receive Credit page and the KCTCS catalog for specific details. Examples of other ways to receive credit include, but are not limited to:

  • Advanced Placement (AP) Program/exam
  • American Council on Education
  • Articulation Agreements
  • Automotive Technology, National Institute for Automotive Service Excellence (ASAE) exams
  • Cardio Pulmonary Resuscitation (CPR) card
  • Certified Professional Secretary's exam
  • Child Development Associate (CDA) certificate
  • College Level Exam Program (CLEP) exam
  • Commonwealth Child Care Credential
  • Computer and Information Technologies Industry Standard Certification exams
  • Credit for Prior Learning
  • Culinary Arts
  • Diesel Technology, National Institute for Automotive Service Excellence (ASEA)
  • Dual Credit
  • EMS Paramedic Program, Paramedic License
  • Family & Consumer Sciences Education
  • Human Development Institute
  • Human Services
  • International Brotherhood of Electrical Workers
  • Kentucky Head Start Association
  • Marine Technology
  • Medicaid Nurse Aide
  • Military credit
  • Military School Age (MSA)
  • Military Service experience
  • National Board for Respiratory Care exam
  • Nursing, Practical Nurse license
  • Prior learning portfolio
  • Radiography
  • Service Learning
  • Special Technical Education Proficiency (STEP) exam or Challenge exams
  • Work Based Learning experiences

American Council on Education

Students may receive credit for learning experiences in industry, business, and government as recommended by the American Council on Education (ACE). The recommendations for awarding credit appear in The National Guide to Educational Credit for Training Programs, published by the ACE.

Military Service Experience

A student may receive course credit in recognition of college-level work completed through the United States Armed Forces Institute (USAFI) or the Defense Agency for Nontraditional Education Support (DANTES) in which the student has achieved a score minimum to the 35th percentile. An official USAFI or DANTES transcript must be received for credit to be granted. Also, a student may receive course credit where appropriate and equivalent courses are available for military educational experiences at the college level as recommended in A Guide to the Evaluation and Educational Experiences in the Armed Services, published by the American Council on Education.

Work Experiences (Internships, Externships, Coops)

Many diploma and degree programs have cooperative education and practicum experience components included in the curriculum. The amount of experience and credit awarded varies according to program requirements.

Portfolio for Prior Learning

Gateway has a process for preparing a portfolio for evaluation and gives the student information and examples that will help them prepare a portfolio that accurately describes their skills and knowledge. Interested students should obtain a copy of the Gateway Student Portfolio Development Handbook.

The portfolio is a collection of materials prepared by students to describe and document prior learning. The portfolio stresses learning outcomes rather than simply attendance or participation in events. The portfolio is developed under the direction of Gateway’s professional staff and is evaluated by the faculty for award of credit.

Gateway provides a full range of educational services adapted to the adult needs for lifelong learning. To support this goal, Gateway recognizes and gives credit for experiential learning. “Experiential learning” is defined as college-level learning that takes place outside Gateway or other college setting. Students seeking credit for prior learning should consult with their program advisors for information on credit that may be available through this means.  Alternatives for obtaining credit for college include:

  • Transfer of course credit,
  • STEP (Special Technical Education Proficiency),
  • CLEP (College Level Exam Program),
  • Local and national certifications for credit; and
  • Portfolio preparation.

Students enrolled in Enhanced or Developmental courses will need a grade of C or better to progress to the next course in the developmental sequence. All developmental education course syllabi will include the following grading scale:

  • 90-100 – A
  • 80-89 – B
  • 70-79 – C
  • Below 70 – F
Students are to dress as if employed in the industry or business for which they are training. Clothing must be in accordance with specific safety regulations established by the instructor of each program. All students should groom themselves appropriately. Students are expected to be neat and clean. Some programs require uniforms, and students must adhere to these policies. Students found to be in violation of the dress code may be asked to leave the premises.

KCTCS colleges are committed to providing a safe environment for students, faculty, and staff. The KCTCS colleges have adopted the following drug-free policy:

Being under the influence of alcohol or other drugs is a violation of Kentucky State law and the Student Code of Conduct.  The use, possession, distribution, manufacture, or sale of illegal or unauthorized drugs is prohibited. Conduct that violates this definition, poses unacceptable risks, and disregards the health, safety and welfare of members of the KCTCS college community shall result in disciplinary action up to and including suspension or termination. The KCTCS Colleges are in compliance with the Drug-Free Workplace Act of 1988 and Drug-Free Schools and Communities Act amendment of 1989.

Gateway is committed to providing drug and alcohol abuse education and prevention.

Drug and Alcohol Information and Resources

Instructors explain the grading criteria in the course syllabus. A letter grade is used to report academic achievement unless otherwise indicated. Quality points are used to determine grade point average (GPA). The GPA is determined by multiplying the credit value by the quality points for that letter grade and then dividing the total points by the credit attempted. The grading scale and quality point scale are as follows:

Quality Points
Letter Grade Points
A = Exceptionally high achievement 4
B = High achievement 3
C = Satisfactory achievement 2
D = Minimum achievement 1
E = Unsatisfactory achievement 0

Some courses will be graded with “P” (Pass), “F” (Fail) or “MP” (Making Progress) but will not be used to determine GPA. Some programs require a “C” or better for certain courses. Final grades are available to students through access to online Student Accounts.

Each May, Gateway holds one Commencement Ceremony for students who have completed all requirements in the preceding summer, fall or spring term. Students who are taking required courses during the upcoming summer term also may participate in Gateway’s Commencement Ceremony. Credentials for summer graduates are awarded upon completion of the summer term.  Commencement information is updated annually on Gateway’s website.

Students submit a Credential Completion/Graduation Application in order to receive their credential, regardless of participation in the Commencement Ceremony.  These forms are located on Gateway’s website under “Quick Links”, Current Students, Academic Resources, Registrar, Graduation: Apply for your Degree/Credential.

For the Associate in Arts, Associate in Science, and Associate in Applied Science degrees, regardless of the time the student has attended the college, at least 25 percent of the approved curriculum credits must be completed at the college granting the degree.

For a certificate or diploma, at least 25 percent of the approved curriculum credits must be completed at the college granting the credential. In the case of degree programs offered through joint, cooperative, or consortia arrangements, the student must earn at least 25 percent of the credits from the participating institutions. Students seeking Associate in Arts, Associate in Science or Associate in Applied Science degrees or diplomas must have a minimum cumulative GPA of 2.0 in order to be eligible for graduation. To be eligible for a certificate, a student must satisfactorily complete an approved curriculum with a grade point average of at least 2.0 in the courses required for the certificate.

Grade “I” means part of the work for a course remains unfinished. It shall be given only when there is a reasonable possibility that a passing grade will result from completing the work. The instructor shall not give an “I” grade when the reason for incompleteness is unsatisfactory. When issuing a grade of “I” for incomplete work, an Incomplete Grade Completion Contract must be completed and signed by the student and the instructor as a record of understanding of what is expected from the student in order to remove the “I” grade. One copy of the signed contract should be given to the student and one retained by the instructor for their records. A copy of the contract with instructor signature must be forwarded to the Registrar’s Office for processing before grades may be posted for the class.

To ensure student success, Gateway recommends all incomplete course work be completed during the semester (fall or spring) following the issuance of the incomplete grade. When the work is completed, the instructor must complete a Grade Change Form reflecting the new grade. If the work is not completed by the time stated within the signed contract, a grade of “E” is issued.

Parking is provided on campus at no charge. Parking and traffic rules apply to all Gateway students, employees and visitors.  Students must properly park in designated areas at each campus. Cars parked illegally or left overnight may be towed at the owner’s expense. Accessible parking for students with disabilities is marked in each lot. Students must have a state-issued permit or license plate to park in the accessible parking spaces. Repeated violations will result in citations being issued by local law enforcement agencies.  Gateway shall not be held liable for any theft or damage to cars parked or being driven on the campus.  If your vehicle is disabled and you need to leave it overnight at one of our campuses, you need to notify the Campus Security Officer.
No pets will be permitted on campus except those assisting someone with a documented disability or those being used for an approved research project.

Adding Classes

Students who have self-enrollment access are permitted to add classes during the add period of each session. Self-enrollment is completed in the Student Self-Service Account.

Students who do not have self-enrollment access will need to work with their advisor.  Add/Drop dates are on the academic calendar.  After the add period, Instructor and Academic Dean approval are required to add a class.

Dropping Classes/Withdrawal

Dropping a course is initiated by the student through their Student Self-Service Account.

Students should speak with their instructor and or/advisor prior to the drop to understand how the drop affects their degree progress. Students should speak to the Financial Aid Department to understand how the drop affects their financial aid. Drops are processed per the add/drop dates noted on the academic calendar.

If you find it necessary to drop a class (or all your classes), you must submit Drop form. Failure to do so will result in an E (failing) grade for the course(s) in question. If you are taking online classes through another KCTCS college, you may find they are not on the same academic calendar as Gateway. You will need to check the course syllabus and the delivering college’s academic calendar before dropping or adding a class.

To submit an online drop form:

  1. Log into MyPath
  2. Click Student Self-Service
  3. Click on the Academic Records Tile
  4. Select Withdraw/Drop Request form
  5. Complete form as directed
  6. Watch your KCTCS email for updates/confirmation of the drop

Administrative Withdrawal Procedure

It is the goal of Gateway Community & Technical College to foster an environment in which each student is able to fully pursue their academic goals. When life circumstances prevent a student from achieving these goals, it is the intent of the College to provide a mechanism whereby the student may withdraw from their studies and return to them when able.

  1. Students who seek to withdraw from the College because of life circumstances must submit an Administrative Withdrawal Form to the Gateway Community & Technical College Registrar’s office for consideration by the Administrative Withdrawal Committee.  An administrative withdrawal request may be made in extraordinary cases in which serious illness or injury (or other life circumstances) prevents a student from continuing their classes.
    On the Administrative Withdrawal Form, the student must describe the reason for the withdrawal. Additionally, the student must explain how the life circumstance, illness or condition affected their ability to maintain their status as a student at the College and why withdrawing from courses through the regular process was not an option for them.  The student also must provide the College with documentation of the life circumstance such as a letter from their treating medical doctor, recommending a withdrawal from the College for medical reasons.  This letter must state the specific rationale for the recommendation, including why the illness or condition prevented the student from maintaining their status as a student.  The letter must be on the physician’s stationery, and include the date of the onset of the illness or condition.  A statement recommending withdrawal without the supporting rationale will not be considered.
  2. Students who are granted an administrative withdrawal will receive a “W” for all courses attempted during that term and will be responsible for any outstanding balance on their Student Accounts statement. Federal financial aid funds that were disbursed prior to the withdrawal may be subject to the federal Return of Title IV Funds calculation.  Any resulting balance due is the responsibility of the student.
  3. Students should be aware that withdrawals may negatively impact the Satisfactory Academic Progress (SAP) requirement for financial aid.  It is the student’s responsibility to follow up with the Gateway Community & Technical College Financial Aid Office.
  4. Requests must be for the current semester only.  Requests will not be considered for courses with posted grades or E grades already issued.
  5. If the signature on the Administrative Withdrawal Form is by someone other than the student, necessary documentation needs to be attached to the form.
  6. Students enrolled in distance learning courses offered by other KCTCS colleges will need to follow the specific college withdrawal policies for the course in which they are enrolled.  If the student enrolls in online courses from more than one KCTCS institution, each institution’s policy must be followed, specific to the course in which they are enrolled.

Registrar Forms

No Show Policy

In accordance with KCTCS Senate Rule V.1.0.2, Gateway requires all faculty to report no shows. No shows are reported by midnight six days after the first day of the session (example: classes begin on August 15, then no shows are reported by midnight on August 21). This six-day timeframe applies to all sessions listed on the academic calendar.

  • Definition of “no” show for face-to-face class: A no show for in-person classes is defined as a student who does not attend class within the first six days of the session. In general, students will not be put back into a class after the “add” period as listed on the academic calendar.
  • Definition of “no” show for online class: A no show for online classes is defined as a student who does not participate in one of the academic activities listed below within the first six days of the session. Logging into the class does NOT count as academic activity.
    In general, students will not be put back into a class after the “add” period as listed on the academic calendar.
    Examples of Academic Activity:
    1. Submitting academic assignment
    2. Taking exam or completing interactive tutorial or computer-based instruction
    3. Online: Participating in online discussions about academic matters and/or initiating contact with faculty to ask questions about subject studied
  • Definition of “no” show for hybrid class: A no show for hybrid classes is defined as a student who does not participate in one of the academic activities listed below within the first six days of the session. Logging into the class does NOT count as academic activity.
    In general, students will not be put back into a class after the “add” period as listed on the academic calendar.
    Examples of Academic Activity:
    1. Submitting academic assignment
    2. Taking exam or completing interactive tutorial or computer-based instruction
    3. Online: Participating in online discussions about academic matters and/or initiating contact with faculty to ask questions about subject studied
    4. Attending the scheduled in-person class, if applicable
Classes taken online through another KCTCS college may not be on the same academic calendar as Gateway. Students will need to check with these schools before dropping or adding a class.

A student may repeat a course for the purpose of improving a grade. The course must be repeated with the same grade option as the original enrollment in the course. The highest grade earned in a completed course shall be the official grade for the course and will be the only grade included in the cumulative grade point average (GPA); in cases where the grade is of equal value then only the most recent grade will be included in the cumulative GPA. Credit shall count only once for a KCTCS credential.

If a student has been dropped from a technical program, course enrollment is dependent upon readmission to the program.

After a student has completed the same course twice, a division chair (or designee) in consultation with the instructor may refuse to approve a third registration in the same course, including those offered by correspondence, extension, and distance learning technology.

Subject to the approval of the division chair or designee, a student may receive approval for a substitution of comparable courses. MT 109 may be taken as a repeat option for MA 109 and vice versa. Note: A parent course cannot be repeated using modules. Students who have received passing grade in a parent course are not eligible to enroll in any module of that parent course.

Repeated Registrations in a Modular Course

A student may repeat a course module for the purpose of improving a grade in the course module. The course module must be repeated with the same grade option as the original enrollment in the course module. The highest grade earned in a completed course module shall constitute the official grade for the course module and will be the only grade included within the cumulative grade point average (GPA). Credit shall count only once for a KCTCS credential.

A parent course cannot be repeated using modules. Students who have received a passing grade in a parent course are not eligible to enroll in any module of that parent course.

A student may take a parent course as a repeat for any portion of a series of modules in the parent course for the purpose of improving the grade in the course module(s). The parent course must be taken with a graded option regardless of the grade option of any of the modules. If the student chooses to have the parent course counted as a repeat for any portion of the course modules, only the parent course grade will be included in the cumulative GPA and only the parent course credit shall count for a KCTCS credential. A student cannot receive credit for both the parent course and any of the modules in the parent course.

Gateway uses the National Student Clearinghouse for electronic transcript exchange. Place your order online through the National Student Clearinghouse. This is a safe, secure and convenient way to get your transcript delivered and you can choose your delivery method.  Transcripts will not be released if an individual has an outstanding financial obligation to any KCTCS facility.
Solicitations and sales for personal gain or profit are prohibited on Gateway campuses. Fund-raising activities for charitable purposes, or for recognized college groups, must secure written approval from the Vice President of Student Affairs, who coordinates the request with the Vice President for Resource Development. This policy applies to written, electronic or face-to-face solicitation. Student violators are subject to disciplinary action; persons from outside the college community are subject to civil action by local authorities.

Students may request credit for most technical college courses in which they feel they can demonstrate mastery of course content. Upon receipt of a request, a college representative will verify proficiency with a STEP examination that covers the course content. Students must contact the Testing Center to schedule an appointment date.

Students who successfully demonstrate competence by scoring at least 70 percent on the STEP exam receive a “P” for passing. The credit will not affect the student’s grade point average but will count toward program completion. A student may take a STEP exam only once for a particular course before enrolling in that course. A student may STEP-test out of a total of nine semester hours.

STEP exams must be taken prior to the end of the drop/add period of each semester. If a student enrolls in a course before taking the STEP exam in that particular course and then drops the course when a successful STEP exam score is achieved, NO TUITION REFUNDS will be issued.

STEP exam request forms are located online. Please keep in mind not all courses offer STEP exams.  Students and advisors may contact the testing center for available tests.

To take the STEP exam, the student must complete an official form with their advisor and pay a non-refundable fee for each STEP exam. Please submit the forms and payment to the Testing Center.  All tests are administered in the Testing Center at the Boone Campus. Please call (859) 442-1161 for more information regarding STEP testing.

Academic Grievance

Students may file academic grievances when they believe a violation of their academic rights has occurred.  The scope of a grievance does not include matters a student simply does not like or disagrees with, unless the matter represents a violation of the student’s academic rights.   For detailed procedures, please see the Code of Conduct section.

Non-Academic/General Complaints Procedure

We have a procedure in place for addressing student grievances that fall outside the realm of academic, discrimination or harassment-related issues.  The nonacademic general complaint grievance process is designed to assist students who believe they have been subjected to unfair treatment. Ideally, a complaint of unfair treatment charged by a student against a college employee, in regard to the application of college rules, policies, procedures, and regulations, should be resolved without initiating the formal process.  This procedure does not supersede the policies set forth for formal grievances of discrimination (KCTCS administrative policy 6.6), harassment, or grade appeals.

A student can make a complaint by following these steps:

  1. The student should first seek to resolve the issue with the individual involved.
  2. If a resolution cannot be reached, the next step is to contact the individual’s supervisor within ten (10) calendar days after speaking with the individual involved.
  3. If the student is not satisfied after speaking with the supervisor, the student can initiate the formal student complaint process.
  4. To initiate the formal complaint process, the student needs to complete our Student Complaint form within ten (10) calendar days after speaking with the department supervisor.

Student Discrimination Grievance

We have zero tolerance for illegal discrimination of any kind. Any student who thinks he/she may have been discriminated against or subjected to harassment by students or employees because of his or her race, color, national origin, sex, sexual orientation, marital status, religion, beliefs, political affiliation, veteran status, age, or disability (including denial of a request for an accommodation), has the right to pursue an informal and/or formal discrimination grievance. See KCTCS Code of Student Conduct: Section 4: Student Harassment or Discrimination Grievance Procedure.

Sexual Harassment & Gender-Based Discrimination Grievance

Title IX is a federal civil rights law that prohibits discrimination on the basis of sex in educational programs and activities. Title IX prohibits discrimination based on pregnancy and parental status, sexual harassment, sexual violence, stalking, domestic violence, dating violence, and retaliation.

Sexual Harassment & Misconduct:

We are committed to fostering a safe, productive learning environment. Sexual misconduct is an assault on a person’s privacy and integrity.  It can cause poor academic performance, physical illness, fear of reprisal, anxiety, and loss of self-confidence. Sexual misconduct also can affect those exposed to the situation, causing conflict in the classroom or workplace, a decline in morale, and a loss of respect for the responsible party.

Sexual misconduct including but not limited to sexual assault, sexual harassment, stalking, and intimate partner violence will not be tolerated at our school. We take these behaviors very seriously and will investigate these situations. If you tell an instructor or staff member about an incident of sexual misconduct, by law, they have to report it to the college’s Title IX Coordinator.  “Disclosure” may include communication in-person, via email/phone/text message, or through in-/out-of-class assignments. We have support services that can help students deal with the aftermath of sexual misconducts.

Grievances relating to sexual harassment and misconduct should be made to the College Title IX Coordinator. Such complaints shall be handled in accordance with the KCTCS Sexual Misconduct Policy.

Pregnant & Parenting:

Title IX protects pregnant and parenting students who are experiencing medical complications due to their pregnancy; childbirth; false pregnancy; termination of pregnancy; recovery from any of these conditions; breastfeeding, or parenting a sick child that has doctors’ appointments or that is in the hospital.

The law states that a school is required to make a reasonable accommodation for a student experiencing these circumstances including giving a student a reasonable amount of time to make up missed assignments, not penalizing the student for being absent from class(es) and allowing the student to re-enter the school at the same academic status before a leave began.

Title IX pregnant & parenting cases are not retroactive.  A school must be aware of a situation in order to respond to it. Documentation is required.

If you wish to report sexual misconduct or are experiencing medical complications due to pregnancy; childbirth; false pregnancy; termination of pregnancy; recovery from any of these conditions; or parenting a sick child that has doctors’ appointments or that is in the hospital, contact our Title IX Coordinator: Mallis Graves at (859) 442-1608 or or complete the Discrimination, Harassment, Title IX, and Retaliation Report form.

The Kentucky Community and Technical College System (KCTCS) is committed to providing and maintaining a safe and healthy environment for its students, employees, and visitors. In view of this commitment, KCTCS is a tobacco-free institution. This means Tobacco Products use (including e-cigarettes) will be prohibited System-wide at all 16 colleges and all campuses including the System Office.


  1. “Tobacco Products” means all forms of tobacco, including but not limited to cigarettes, cigars, pipes, water pipes (hookah), electronic cigarettes/vaping, bidis, clove cigarettes and smokeless tobacco products (snuff, chewing tobacco, and dipping tobacco). Tobacco does not include nicotine replacement therapies such as patches, gum or prescription medication intended to assist an individual in quitting the use of Tobacco Products.
  2. “Members of KCTCS” include its faculty, staff, students, volunteers, vendors, patrons, customers, guests, visitors, and persons employed as a KCTCS contractors.
  3. “Property” includes buildings and structures, grounds, parking structures, enclosed bridges and walkways, sidewalks, parking lots, and vehicles owned, rented or leased by KCTCS.
  4. This Policy applies to all Members of KCTCS.
  5. The use of all Tobacco Products is prohibited on all Property that is owned, operated, leased, occupied, or controlled by KCTCS.
  6. Enforcement of this policy will not extend to the use of Tobacco Products in private vehicles located on KCTCS Property provided users make a reasonable effort to contain Tobacco Products and smoke inside the vehicle (e.g., keeping windows, doors and roofs closed).
  7. Tobacco Products use may be permitted for controlled research with prior approval of the president, responsible for the college or campus.
  8. Tobacco Products use may be permitted for educational, clinical, or religious ceremonial purposes with prior approval of the president, responsible for the college or campus.
  9. Tobacco Products use may be permitted on properties that KCTCS owns, but leases or otherwise conveys an interest (e.g. an easement) to a non-KCTCS party, according to the provisions of the applicable lease or agreement.


This Tobacco-Free Policy relies on the thoughtfulness, consideration, and cooperation of Tobacco Product users and non-Tobacco Product users for its success. It is the responsibility of all Members of KCTCS, as well as visitors to KCTCS to inform and observe this policy.

Authority for enforcement of this policy is vested with KCTCS President and each college President, in conjunction with the System Director for Human Resources, the college Director of Human Resources and the Dean of Students at each college.

Violation of this policy may result in corrective action under the Student Code of Conduct, or KCTCS Progressive Discipline Human Resource procedure as applicable. Visitors and others refusing to comply may be asked to leave the campus/property.

The number of hours accepted for transfer credit is determined by computing hours earned with a grade of “D” or better in college level course work. Grades of “I”, “AU”, “W”, “E” or “F” will not transfer. In some program areas, a grade of “C” or better is required. Students should contact their academic advisor for details.

Degree-credit work taken at a fully accredited college or university is recognized credit hour for credit hour if taken on the semester system. Quarter hours are recognized as two-thirds (2/3) of a semester hour. To be classified as fully accredited, a college or university must be a member of a regional accrediting association. Recognition of credit earned at a non-accredited college or university may be obtained by special subject examinations. Alternatively, credit may be re-evaluated upon the completion of 12 Gateway credit hours, excluding developmental or remedial courses, with a grade point average (GPA) of at least 2.0. A student’s GPA from other institutions does not transfer; only coursework is accepted.

Gateway accepts Advanced Placement (AP) test credits upon receiving an official score report from the College Board. Credit is awarded for scores of 3 or higher on the Advanced Placement Test.

Students work with specialized equipment utilizing specific procedures in their particular area of study. Equipment use often requires special instruction and skill. No equipment may be used until students have been fully instructed, tested and equipped with necessary safety devices.

Computer Access

Gateway typically provides access to computers during normal business hours for all enrolled students. Please refer to the Student Code of Conduct, Article III, for the Policy Governing Access to and Use of KCTCS Computing Resources. Computers for student use historically have been available in the following locations at various campuses but may be available only on a limited basis during the COVID-19 pandemic:

  • Boone: atrium and Adult Learning Center in the classroom and Training Building (CAT) and library and 2nd floor lounge in the Center for Advanced Manufacturing (CAM)
  • Edgewood: NAHSC 2nd floor lounge, atrium
  • Urban: main floor hallway, 2nd floor lounge, and 3rd floor lounge

Responsible use of Technology

Access to Gateway technology resources is a privilege, not a right. The privilege applies to all technology resources, including computer facilities, telecommunications and network services, webpage servers, equipment, software, applications, information resources, printing and scanning services, and Information Technology staff-provided user and technical support. The privilege is extended to all users — faculty, staff, students, trustees, alumnae, affiliated individuals and organizations. Accepting access to technology carries an associated expectation of responsible and acceptable use. To ensure that our high standards are met, we have certain responsibilities regarding the use of technology resources at the College.

The “Acceptable Use Policy” describes activities that Gateway believes are acceptable and unacceptable. The examples listed are not exhaustive and may change from time to time as technology and applications change. Examples are provided solely for guidance to users. If a student is unsure whether any use or action is permitted, they should contact the Director of Information Technology at (859) 442-1156.

In some cases, misuse of technology resources is deemed irresponsible or unacceptable. However, there are also cases of misuse that violate College policies, codes of conduct, or local, state, or federal law. Though the use of technology resources is the focus of this document, members of the Gateway community and others using Gateway technology resources are advised that use may be governed by other college policies, including, but not limited to, those in the Student Handbook, College Catalog or other policies governing academic or personnel matters at the college.

Gateway technology and information resources are not to be used for commercial purposes or non-college-related activities without written authorization from the Vice President of Administrative and Business Affairs, (859) 442-1719.

Gateway reserves the right to enforce applicable penalties and/or immediately terminate access to college systems and network services to any user in cases where technology resources have been used in a manner that is disruptive or is otherwise believed to be in violation of “acceptable use” or other college policies or law. As a recognized agent under the Digital Millennium Copyright Act, Gateway will act in accordance with the provisions of this law in the event of notification of alleged copyright infringement by any user.

Instances of inappropriate use of technology resources will be referred to the Vice President of Student Development, working with the Director of Information Technology, for disciplinary action by the college. Inappropriate use will be subject to this policy as well as other applicable college policies and guidelines. In addition, individuals may be subject to civil suit, and/or local, state, and federal prosecution depending on their actions. Among sanctions that can be imposed for violation of this or other applicable college policies, Gateway reserves the right to restrict an individual’s access to technology resources.

As a user of Gateway technology resources, students have a shared responsibility with the technology resources staff to maintain the integrity of Gateway systems, services, and information so that high quality services can be provided to everyone. Students’ responsibilities include:

  • Using Gateway technology resources responsibly and appropriately, respecting the rights of other users to system, services, and information access 24 hours/day, 7 days per week.
  • Respecting all contractual and license agreements, privacy of information, and the intellectual property of others.
  • Complying with Gateway, federal, state, and local regulations regarding access and use of information resources (e.g., college policies regarding the Institutional Information System and dissemination of information outside the campus, Federal Copyright Act, The Family Education Rights and Privacy Act, codes of professional responsibility, etc.)
  • Maintaining a student’s own system accounts, including files, data and processes associated with those accounts within the network storage drive quota (500 MB).  For PC files, data, and processes, this includes taking appropriate action to back up your PC system (Technologies Services can assist you in setting up backup procedures).
  • Keeping student technology accounts secure. If a student suspects unauthorized access, report it to the Director of Information Technology.
  • Declining to share student privileges with others. Student access to technology resources is not transferable to another member of the Gateway community, to family members, or to an outside individual or organization.
  • Complying with posted policies governing use of public computing facilities.
  • Understanding the implications of sharing personal information or data via the Internet, WWW, e-mail, or other services that either are open to access by others on- and off-campus, or that can be forwarded to others.

Examples of Violations

Violations of these principles or any attempt to violate these principles constitute misuse. Violations include, but are not limited to:

  1. Viewing or distributing confidential or restricted information without authorization.
  2. Sharing passwords or acquiring the password of another.
  3. Failing to protect one’s own account from unauthorized use, e.g., leaving a publicly accessible computer logged on but unattended.
  4. Transferring confidential or restricted data without authorization to non-KCTCS devices, including home computers, removable memory devices, and personal digital devices.
  5. Intentionally accessing, using, viewing, distributing, modifying, obscuring, or deleting of data, 
     including information technology administrative data without proper authorization.
  6. Creating or encouraging communications which may overload the communication network,
     including “email bombs,” “spam,” and “chain letters.”        
  7. Altering a communication of another individual without proper authorization.
  8. Installing on KCTCS information technology software which damages information or restricts the utility of the information technology, e.g., “computer virus.”
  9. Altering existing information technology without proper authorization.

Individuals wishing to explore the development and application of new technologies utilizing College technology resources and/or infrastructure should first contact the Director of Information Technology at (859) 442-1156, to review their project idea and plan. The College’s technology resources are essential to the day-to-day operations of the College. We must preserve their integrity and operation and ensure that new project development will not interfere with providing expected services to all users.

Student groups that want to develop a web page or social media site on or affiliated with the Gateway website or the college’s official social media presence must coordinate development with the Gateway Web Services Manager. Web pages for student groups must reside on the Gateway site. For information, contact the Web Services Manager at (859) 442-1163.
Gateway accepts no responsibility for loss of valuables due to theft, fire, or other causes. Students are advised to insure their personal property through a family homeowner’s policy or with separate coverage.

There are multiple benefits available for military affiliated students. Please choose the benefit that fits your situation best. The Certifying Official cannot tell you which benefit to choose, as it is often an irreversible and permanent decision. If you have any questions about which benefit suits you best, please contact the GI Bill® Hotline: (888) GIBILL1. Press zero to speak to a representative.

Veterans’ education benefits can be accessed by applying online.

After receiving a certificate of eligibility confirmation from the VA, a student can ask Gateway to certify enrollment by submitting a copy of their eligibility and their semester schedule to the Gateway VA Certifying Official either via email (, or in person.

For general or detailed information about VA education benefits, call (888) 442-4551. For questions about how to access your VA benefits, please call (859) 442-1710. Every semester, students wishing to use their VA Education benefits must submit their semester schedule. In addition, if there are any changes that are made to a schedule during the semester (adding/dropping a class, switching from residential to online or vice versa), it MUST be relayed to the Certifying Official immediately. Failure to alert the Certifying Official can result in debt letters from Gateway and/or the VA.

Gateway Veterans Services
E104D—Student Services Building
790 Thomas More Pkwy
Edgewood, KY 41017

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website.

College Operations during Inclement Weather/Significant Event

KCTCS Student Code of Conduct

College Departments & Services Information

Gateway provides free academic development services in five Northern KY counties.  To those who qualify, assistance is available to help you prepare for the GED, with English as a Second Language (ESL) or reviewing basic skills for enrollment into college.

Contact information for the five counties is as follows:

  • Boone County: (859) 442-1695
  • Grant County: (859) 412-7635
  • Kenton County: (859) 442-1166
  • Owen County: (859) 412-7635
  • Pendleton County: (859) 412-7635

Please call the county program to get more information regarding location, hours and specific services.

Gateway accepts ACT, EdReady Diagnostic and EdReady Study Path, high school grade point average (GPA), GED College Readiness, SAT, Accuplacer, KYOTE, TABE 9/10-A and Wonderlic for admission. If you do not have test scores to submit from this list, please schedule an EdReady test with Gateway.

EdReady test scheduling is available online or contact us at (859) 441-4500 to schedule. For students who feel they may need accommodated testing, please call our Office of Disability Services at (859) 442-4120 to discuss the required documentation and testing process.

New students must submit test scores and meet with an academic advisor (prior to placement) for enrollment.

Students who have earned a degree or have attended college before may be able to use the transfer credit procedure to fulfill the assessment and placement requirement.  Testing may be waived, in part or in whole if a student can show sufficient credit in college writing, reading and math course(s). These courses must be 100-level or higher and from a regionally accredited institution.

Those who complete the GED with honors (scores of 165 or higher in all test areas) will be exempt from assessment/placement testing.

The Barnes & Noble College Bookstore at Gateway has everything you need for your classes! You can rent new or used textbooks, rent or buy digital books or purchase your books new or used. We Price Match textbooks with Amazon and We also have an assortment of study aides, school supplies, Gateway gear, fashion accessories, laptops, tablets and more. Awarded financial aid can be used in store and online 10 days before classes begin and through the first 10 days of the semester.  For students whose first classes of the semester begin in a later session, a bookstore voucher can be requested from the Financial Aid Office up to 10 days before their classes begin. The bookstore accepts cash, all major credit cards, Apple pay and Samsung pay. We offer FREE shipping on all UPS ground orders with code, GATEWAYSHIP.

Gateway's Bookstore is located on the Boone Campus at 500 Technology Way in Florence. Normal business hours are Monday – Thursday, 8:30 a.m. - 4:00 p.m.; Friday 9:00 a.m. - 2:00 p.m. and closed Saturday and Sunday. The bookstore will be open extended hours during the first week of classes each semester. For updated hours, promotions or when to sell back books, please visit Barnes and Noble College Bookstore, download our app or call (859) 815-7630.

Cancellation of Registration for Non-payment

Completion of registration constitutes a contractual financial obligation to pay tuition and charges. Students who have not paid their tuition and charges, arranged for a payment plan, or confirmed financial assistance before the College’s required payment date may have their registration cancelled for non-payment.

Students cancelled for non-payment after the last day to enter an organized class may not be reinstated for that session. If in an acute extenuating circumstance, a student cancelled for non-payment is re-enrolled, a $75 reinstatement charge will be assessed for that session. All tuition and charges must be satisfied at the time of reinstatement.

Payment Options

Gateway makes available a variety of payment options to its students. Tuition and charges may be paid via cash, check, money order, Visa, MasterCard, Discover and American Express. Current students can pay online 24/7 at Click on student self-service and chose account balance.  You may pay in full or set up a payment plan with a check or credit card.  For further information, call us 24/7 at (855) 465-2827 or visit the Information Commons located at the Boone, Edgewood or Urban Metro campus.

Previous Financial Obligations

A student will not be permitted to register for classes or receive a transcript if any prior KCTCS financial obligations are unpaid.


In order to receive a refund of paid tuition charges, a student must officially withdraw within the tuition refund period specified within this policy.  Refunds for sessions different from those listed below are prorated according to the session in relation to the traditional 16-week session.  A session is defined as an enrollment period within an academic term.  An academic term (fall, spring, or summer) may have a number of sessions running concurrently, e.g. 15, 12, 8 or 5 weeks.  The calendar days in a session include all Saturdays and Sundays, but exclude KCTCS-recognized holidays.

Refund Options

Gateway Community & Technical College has partnered with BankMobile to deliver your financial aid refund. More information about BankMobile.


Timeframe for Tuition Refunds (from first day of Session)
Session 100% 50% No Refund
15-week Within 7 days 8th-29th days After 29th day
12-week Within 5 days 6th-22nd days After 23rd day
8-week Within 4 days 5th-15th days After 15th day
5-week Within 3 days 4th-11th days After 11th day

For specific refund dates, see the academic calendars.

Tuition rates (per credit hour) and charges are determined by the KCTCS Board of Regents.

Residency Status and Guidelines

All tuition payments are due seven (7) calendar days before the semester begins or at the time of registration if the semester has already begun unless your financial aid has been awarded.

Tuition/charges are subject to change without prior notice. Schedule changes that result in additional tuition and charges after the first day of the semester must be paid upon change. Tuition is charged per credit hour, the basic unit of measure for college credit. For example, many classes offer three semester hours of college credit. Each credential has a specific number of credit hours required for completion.

Specific Requirements for Credentials

There is no credit-hour cap on tuition. To determine the tuition for a specific class load, multiply the number of credit hours by the tuition rate (in state, bordering counties, or out of state). The formula to calculate the tuition cost for a semester is: Tuition rate x number of credit hours = tuition cost per semester.

Request and completion of registration constitutes a contractual financial obligation to pay tuition and charges. Any financial assistance received will be applied against billed charges. Students are responsible for all outstanding debt with the College. A state collection agency may pursue past due accounts, which would result in collection costs.

KCTCS BuildSmart Fee

There is a mandatory student fee of $8.00 per credit hour for resident and nonresident, contiguous counties and other. This fee supports the KCTCS BuildSmart, Investment for Kentucky Competitiveness. The BuildSmart Investment for KY Competitiveness is about building a skilled, educated workforce to ensure our state thrives in both today’s and tomorrow’s economy. It is a public-private partnership to provide funding for the top capital project at each Kentucky Community and Technical College (KCTCS) college.

Security Charge

The Kentucky Community and Technical College System Board of Regents, which determines tuition and charges, has approved a security charge of $40 per semester for on-campus students.  The charge does not apply to the following students: Fire Rescue (off campus), Workforce Development (off campus), KRS Mandated State Waiver students, KCTCS Faculty/Staff, KCTCS Spouse/Dependent, Online only students.  The charge is collected at the same time as tuition; financial aid can be used to pay the charge.

Gateway uses funds from the charge to employ full-time security guards and security cameras at each campus, a full-time security director, provide security and emergency management training to faculty and staff, and provide safety information to students.

U-Pass Program

Gateway and the Transit Authority of Northern Kentucky (TANK) have partnered to establish the U-Pass program, which provides free transportation to students and faculty/staff at Gateway. The U-Pass program includes all TANK routes, including the Southbank Shuttle, and riding is unlimited. There is no form to fill out, and no paperwork to sign. Just show your valid Gateway photo ID to the driver upon boarding and ride any route in the TANK system for free. The program is not exclusive. You can ride TANK to work, to class, to the movies or a Reds game…all free by showing your ID card. Go to TANK to see the complete list of TANK routes and times. You can also call (859) 331-TANK to speak with a TANK representative.

Online Learning at Gateway

Gateway Online Learning options provide you with alternatives to traditional courses taught in an on-campus classroom setting. Online courses are fully accredited and transferable, fulfill many program degree requirements, cover the same learning objectives, and are offered in five-, eight-, 12-, and 16-week options. You register for online courses in the same manner as our other courses. Online courses are always available (24/7/365), and Gateway Online Courses do not mandate that students visit the campus for anything.

For timely registration, students should enroll in online courses through their assigned advisor.

To use Blackboard, students will login to the course through the Blackboard teaching/learning portal and use the same user name and password they use to access their KCTCS email and Student Self-Service accounts.

Our Center for eLearning is available to assist you with technical support, questions, training and anything related to online courses.
(859) 815-7780

Through customized courses and open enrollment classes, Workforce Solutions offers a variety of opportunities for continuing education. These courses are designed to develop new skills or enhance existing skills, as well as to maintain professional certification and licensure. Continuing education courses do not fulfill certificate, diploma, or degree requirements. For additional information, please call (859) 442-1130 or visit Workforce Solutions.

Career Counseling: 

Career Services- The Career Service Center offers a range of services, from knowing, understanding and comprehending the need to have a direct career pathway to career-readiness opportunities.  These services are available to all students and include career counseling, resume consultations, career assessment, and interviewing consultations. For more information, please contact Career Services at (859) 442-1609 or the Career Services website.

Personal Counseling:

Gateway offers short-term, counseling services to all enrolled students. The Counseling and Intervention Services Department provides individual counseling, support groups, and resources. Resources are provided for topics such as parenting, addictions, self-esteem, domestic violence, stress, etc. Students presenting with problems of a personal, emotional, or social nature may take advantage of these services. Students seek services on a voluntary basis. Services can be accessed by contacting the counseling department directly or students can be referred through the Starfish system. Services may also include suggested referrals to local resources. For more information, contact Counseling Services at (859) 815-7699. For After Hours Emotional Crisis: Contact NorthKey Community Care (859) 331-3292.  You can also visit Counseling Services for further information.

Student Resources

During your college experience, you may face academic, financial, work, and family challenges that may distract your academic progress. At Gateway, we are prepared to help you secure resources to meet your needs and to help you complete your educational goals. For more information, contact Student Resource Services at (859) 815-7258 or visit Student Resources.

Peer Mentor Program

Gateway’s Peer Mentors keep it R.E.A.L by providing, Resources, Empowerment, Advocacy and Leadership. Peer Mentors have a wide variety of resources at their fingertips that they can share with their mentees. Examples of those resources include: how to apply for SNAP benefits, housing applications, scholarship information, and workshops. Peer Mentors empower their mentees by encouraging their success, help mentees find their passion, actively listen, be the mentees’ biggest supporter, and be patient, kind, and respectful. Peer Mentors advocate for their Mentees by attending community partner meetings, and acting as the voice of the mentee and the REAL Mentoring Program when needed. Peer Mentors lead workshops, facilitate small groups, and are a positive influence to both their mentees and in the community.

A mentor is not a crutch, a professor, or a parent.  A mentor is a listener, a cheerleader, and a friend. As a mentor, you will have the chance to share your knowledge and form a bond with students. You will be just one more thing that keeps them connected to school and on their chosen path. For more information, contact our peer mentors at (859) 815-7258 or visit Peer Mentoring.

Accessibility Services coordinates and administers services and accommodations for Gateway Community & Technical College students with documented disabilities. Accessibility Services partners with students, faculty, and staff to create partnerships to remove barriers to promote equal access for students with disabilities. Equal access is provided through appropriate academic adjustments and auxiliary aids, also known as reasonable accommodations. Accommodations are based on the limitations or barriers caused by the student’s disability and are determined on a case-by-case basis.

Requests for accessibility services are made separately from your admission to Gateway. In order to request services:

  • Complete Gateway admission process and register for classes.
  • Provide documentation to the Disability Services office.

Documentation proves you have a disability. Documentation must show the limitations caused by your disability or disabilities. A professional qualified to make the diagnosis creates the documentation of a disability. Please visit Accessibility Services for more information.

Contact Accessibility Services at the beginning of the term or as soon as you know that you will need accommodations. Some accommodations may take longer to arrange than others. Feel free to contact the office with any questions.

The Gateway Early College Opportunities program offers area high school students the ability to gain college credit and experience on a college campus while finishing their high school careers. Students can earn college credit at a discounted rate if taking the courses as dual credit. The Director of this program is Shelby Krentz. Chris Stout and Heather Anderson are advisors within the program.

To enroll and obtain credit in a dual credit course, all dual credit students must:

  • Be a secondary school student or home school student in grades nine through 12.
  • Complete Gateway admissions application online and follow the dual credit process for enrollment found on Gateway Dual Credit.
  • Submit a signed Parent/Guardian Signature page to Gateway and include copies of any assessment scores that can be used for placement into classes (ACT/SAT/Compass/KYOTE).
  • Request an up-to-date unofficial high school transcript to be sent to Gateway.
  • Be eligible to enroll in the course, meeting all course prerequisites, entrance requirements, etc.
  • Abide by requirements outlined in the course syllabus, including but not limited to the completion of assignments, projects, and final examinations.

More information about the program and state scholarship can be found here.

The Information Commons is a place for students, staff, and faculty to seek assistance in a number of areas at each of our three campus locations. It’s also an area technologically equipped to encourage collaboration as well as individual study. Services provided at the Information Commons include: Admissions, Advising, Blackboard help, Placement test scheduling, Counseling, Disability Services, Financial Aid, Library, Student Accounts, Tech Support, Transfer, and Tutoring. It’s a one-stop shop intended to streamline Gateway’s services and provide common areas for support and collegiality.

Gateway ID cards

ID cards can be obtained during the Information Commons hours at the Boone, Edgewood and Urban Metro Campus. ID’s are issued beginning in the two-week period prior to the start of a session in which the student is enrolled. Staff will check the student’s current schedule and student ID number. There is no cost for the initial student ID. Renewal IDs are issued in August of each year. If you need a replacement card due to loss, there is a $10 fee. Defective ID cards are replaced free of charge.

Pay-to-Print Accounts

Students are provided with a Computer Printing Account with a balance of $10.00, at the beginning of each semester. Students may add money to their accounts at any time with a credit card or with cash at the Information Commons desk on each campus. This account only applies to printing on campus.


Internet access is available at each campus. Please see an Information Commons staff member if you need assistance with the Internet.


Wi-Fi access is available at each campus for those who have laptops with wireless capability.

All those on campus using technology must comply with the Gateway CTC Computer Usage Policy as well as the KCTCS Internet/E-mail Policies.

Health Insurance

Gateway does not offer health insurance to students.

Professional Liability Insurance

If a student is registered for a health-related and/or other course that requires hands-on outside experience, enrollment in liability insurance is automatic, and will be added to the tuition bill.

The Gateway Community College Library supports the learning process for its students, the research and teaching of faculty and staff, and the intellectual and cultural lives of the community. The Library is part of the total teaching and learning process, providing information access and services to support the educational and enrichment goals of all students.

The Library provides information resources in traditional and electronic formats. Students, faculty and staff have access to a variety of online databases, electronic books, journal databases and traditional media, including reference books, program-specific collections and magazines. Access to the digital and print collections at libraries within the region is available through the Kentucky Virtual Library and South West Ohio and Neighboring Libraries (SWON) consortium.

List of Libraries

Services Available

  • Off-campus access: Gateway’s electronic resources (databases, research guides, and tutorials) are accessible off site by using your college login and password. Anywhere you have Internet access, you have the library at your fingertips.
  • Embedded Librarians: Distance Learning students and students meeting on-campus have access to their own librarian in most courses. The librarian posts important, timely announcements and offers research assistance. Additionally, the librarian is available to answer questions.
  • LibGuides: These research guides are accessible through the library’s website and are specific to courses offered at Gateway. In addition to providing you with the tools needed to succeed, they often have supplemental content to help support your journey through a particular course.
  • Tutorials: Library videos are designed to give students, faculty and staff a quick glimpse into how to use the library’s resources, avoid plagiarism, search smarter, evaluate resources, and much more. They are accessible from the library’s website.
  • Interlibrary Loan: Students, faculty, and staff may request to borrow books or audio visual materials not owned by Gateway by utilizing the inter library loan service.
  • Contact Us: Information and reference assistance is available in person at any of the three Information Commons desks located at each campus, via e-mail, an online chat service during library operating hours, or by phone (859) 441-4500. Visit the library website.
The contact point for any lost and found items is the security officer’s desk at each campus.  Items will only be kept for a period of 30 days, then will be discarded, donated, or converted for use for college purposes.

Bulletin Board Policy

Gateway Community & Technical College is an open environment that embraces diversity of ideas and people. We welcome diverse messages and messengers, provided they do not disrupt the operation of the campus business, do not result in violence or threats of violence, do not violate the law, and do not create unreasonable safety risks. We strive to maintain an environment at Gateway in which students, faculty, staff, and our community stakeholders can transform lives for a better Kentucky.

Posters, flyers, and similar items may be posted on Gateway’s designated bulletin boards on each campus. These materials may not be posted on any other surface at any Gateway facility. Materials found outside the designated bulletin boards will be removed. Flyers may not contain nor advocate violence or any illegal activity. Bulletin boards will be maintained, and items will be removed monthly.

Any fliers, posters, or other materials created by Gateway marketing for official Gateway programs or departments are exempt from the removal schedule but may be removed by the program sponsor, the relevant department representative, or the marketing department.

External Release of Information via Print or Online

Any release of Gateway-related information by an individual or jointly with a business or community partner, to any member of the news media must be coordinated with the Marketing & Communications Department, (859) 442-1172. All inquiries from any member of the news media must be referred to Marketing & Communications before the question is answered. Although faculty, staff and students may speak with the media, they do not speak FOR the college unless designated by the president or Marketing & Communications Department staff. Any interviews given by someone who is not a designated spokesperson must include a disclaimer that the interviewee is NOT speaking on behalf of the college.

Access to classrooms and offices is NOT allowed without PRIOR permission from the college.

All requests to use the Gateway logo or name in a publication (flyer, poster, brochure, academic journal, etc.) must be approved by the Marketing & Communications Department. Any person or group who wants to use the logo or name of the college in connection with advertising must obtain permission from the Marketing & Communications Department.

All internally produced marketing materials must adhere to Gateway/KCTCS graphic and editorial standards. Student-generated work produced as part of standard course requirements for college credit, but not disseminated to the public, is exempt from the policy. For information about graphic and editorial standards, contact the Marketing & Communications Department or the KCTCS Brand Guide.

All printing projects that will be circulated to the public must be submitted to the Marketing & Communications Department for review and approval PRIOR to printing.  Student-submitted materials must conform to the college’s graphic and editorial standards and must be pre-approved by the organization’s adviser prior to submission.

All requests for websites or social media groups/pages using the Gateway name must be coordinated by the Marketing & Communications Department.

Social Media Policy

Online social media enables college students to share insights, express their opinions and communicate information through online conversations.  We expect all students who participate in social media on behalf of KCTCS and/or Gateway to follow these guidelines.  Currently these guidelines include the following social media:

  • Social media and social networking tools (both official KCTCS social media and social media external to KCTCS), such as Facebook, Instagram, Twitter, LinkedIn, YouTube and any additional social media and social networking tools as they become available.
  • Blackboard Learn social learning tools for connecting and collaborating with others in courses at your school and at other schools with Blackboard Learn.
  • Blogs (both official college-side KCTCS blogs and blogs external to KCTCS).
  • Wikis, such as Wikipedia and any other site, where text can be posted.
  • Virtual worlds.

Students should remember the following guidelines when communicating through social media:

  • Assume anything you post is or will become public and that your post may remain on the web and accessible to family, friends, college admission committees and employers far into the future
  • Posting personal identifying information, such as your home address, current location, phone number, birth date or Social Security number may lead to the theft of your identify or other criminal activity
  • Disclosing out-of-town travel or other information may allow someone with a criminal intent to know your locations or plans
  • Using KCTCS/Gateway logos or trade names without PRIOR written permission of the college is prohibited
  • Limiting social media posts during a crisis helps to reduce rumors and the circulation of unconfirmed information
  • Interacting with each other in a respectful and meaningful way is encouraged
  • KCTCS and its colleges are not responsible for comments or wall postings made by visitors to its official social media channels, and KCTCS and the colleges reserve the right, at their sole discretion, to screen and remove any content they deem inappropriate, including:
    • Any content that harasses, abuses, threatens, or in any other way violates the rights of others
    • Any content that violates the Terms of Services and/or policies set forth by the social media channel being used
    • Any posts containing links
    • Any posts containing commercial content whose primary purpose is to sell a product, a service, or other such practices

Please be aware that violation of these guidelines may result in disciplinary action.

KCTCS and Gateway have implemented the Safety Notification Alert Process (SNAP) as a means to enhance campus security. SNAP is a communications system that will send messages to student email addresses and personal cell phones via voicemail and/or text message.

In case of a threat to campus security, SNAP messages will also be sent automatically to all campus-connected phones and all college owned student computers. The alert will appear automatically on campus computer screens, along with an audible message if the computer is logged on and the speakers if the computer speakers are turned on. (Screen savers may prevent the visual alert on campus computer screens, but the audio alert will sound if speakers are on.) The alert also will be broadcast audibly on campus phones and via loudspeakers if the campus has them. If a phone is in use, the alert will interrupt the conversation. The phone alert will repeat until all devices have received the message.

If a SNAP alert is issued, you need to take immediate action as indicated by the alert.

All new students are automatically enrolled into the SNAP system with their KCTCS email account and any phone number provided by them on their registration paperwork. The SNAP process will be used for campus closings/delays due to inclement weather and true emergencies that could affect your safety and security and once per semester to test the integrity of the system. You will not receive “junk” messages on your cell phone.  Go to SNAP to edit your account.  You will be asked to log in.

Gateway recommends that all students check their student e-mail accounts at least once every day. Computer access is available at every Gateway campus and most public libraries. Since e-mail is provided through the internet, any computer anywhere with online access can be used to check e-mail. Mass e-mail to all students is reserved for SNAP Urgent Safety Alerts and Priority Bulletins containing information that could affect your performance as a student or ability to graduate. The Vice President of Student Development approves all Priority Bulletins. Other important news and campus announcements will be communicated by bulletin boards, Blackboard and the web.

Failure to routinely monitor your e-mail account will cause you to miss important announcements, opportunities and deadlines. Regularly checking your account will enable you to file messages you need to keep, discard messages that are no longer needed and search for messages you may need to reread. Please note that when you delete a message, you must also delete it from the “Deleted Items” folder. An overloaded “Deleted Items” folder can cause the capacity of your account to reach capacity. When your mailbox is full, new messages cannot be delivered.

Caution: Do not share your login and password with others because you will be providing them with access to all of your personal information, such as grades, schedules, account and financial information. We strongly encourage you to reset your password. Gateway assumes no responsibility of privacy protection if login and passwords are shared.

How to access your KCTCS e-mail account:

  • Find your student ID/ Empl ID. It is a nine-digit number that begins with “001” and may be found on either your schedule or tuition invoice. Your student ID may also be referred to as your Empl ID.
  • Go to the User Account Center.
  • Enter your Birth Date, your nine-digit student ID number, and either your Social Security Number or personal email address.
  • Click on “Create/Update my user profile”
  • Your name then should appear on the screen. Select “yes” if it is correct.
  • Create and Answer your Identity Verification Question.
  • Click on Set Password.
  • Verify your Last Name and Student ID #.
  • Click on Sign In.
  • Set your password. It must be at least eight characters long, NOT contain your name or user name, BUT DOES
    contain at least three of the following:
    • lower case (abc…)
    • number (12345…)
    • symbol (!@#$%...
  • Click on Set Password.

NOTE: You must remember to keep your “sent” and “deleted” folders emptied. Otherwise, your mailbox will fill, then incoming and outgoing messages will not be delivered.

Gateway students can be issued a student ID once acceptable tuition arrangements have been completed. Student ID cards are issued by Information Commons staff at all campuses during regular business hours.

Monday – Thursday, 8:30 a.m. - 5:30 p.m.
Friday, 8 a.m. - 4 p.m.

There is no charge for the initial ID; however, each replacement ID requires a $10 charge. Students must have their ID number with them to be issued a student ID. It is a nine-digit number that begins with either “001 or 002” and may be found on either your schedule or tuition invoice.

Student accessible phones are located at each campus.  Historically telephones have been available in the following locations but may be available only on a limited basis during the COVID-19 pandemic. In order to use the phone, you must dial 9 to get an outside line and then dial the number.  The phones are restricted to local calls ONLY and will not make long distance calls.

  • Edgewood Campus – SSC Atrium near the vending machines
  • Boone Campus – CAM building on the 0 (ground) level near the Library and vending area
  • Center for Technology, Innovation and Enterprise (TIE) Urban Metro Campus – Information Commons or the Security Office can assist with your call
Each student will receive $10 in complimentary printing/copying per semester.  Any balance at the end of the semester will be forfeited.  If additional prints/copies are needed, the student will be able to purchase them at a cost of 10¢ a page for black and white or 25¢ for color. To purchase via credit/debit card click on your papercut dialog box/sign in using your gateway log in credentials/details/add print. To purchase additional printing with cash (exact change only) visit any of the Information Commons located at your campus. No refunds will be issued on any remaining unused balance.

Gateway believes that every student counts! We care about our students and want them to SUCCEED; therefore, student success and retention are important to us! Our goal is to improve students’ academic and social integration, so that students have the opportunity to enhance the quality of their college experience. Gateway strives to educate the “whole” student from start to finish and beyond. Here is a list of our resources that students can utilize while a Gateway student. See specific sections for more information:


Starfish is an online early alert retention program that is accessed through MyPath or Blackboard that helps Gateway make a difference in students’ success, retention, and completion.  It helps students stay connected and on track.

  • Students use Starfish to easily communicate and schedule appointments with their advisors, instructors, and campus support services, contact campus resources, and receive praise (kudos) or concerns (flags/referrals) from their instructors and advisor.
  • Instructors, advisors and staff use Starfish to alert campus departments if a student is showing signs of distress and needs some additional support, and to give students feedback of progress throughout the semester.

For more information, visit Starfish.

TRIO-Project ASPIRE (Academic Support Program to Increase Retention in Education) is a student support program designed to promote academic growth and support ongoing success through personalized services.  Our program effectiveness is demonstrated in the fact that TRIO Participants have a history of graduating at a significantly higher rate (50.82% for 2017-2018) than TRIO eligible students at Gateway who did not receive our services. TRIO-Project ASPIRE is funded through a federal TRIO grant through the US Department of Ed.  Students may qualify for our program if you are a first-generation college student, meaning neither of your parents completed a bachelor’s degree, are low income as determined by federal income guidelines (Pell grant eligibility is a good indicator that you may qualify), and/or a federally recognized disability.

Why apply?

  • Personalized support in areas of academics/advising, class selection, career planning, and non-academic resources.
  • Access to FREE 24/7 online with
  • Financial aid information/FAFSA assistance.
  • Personal Financial Education with access to Financial Literacy 101.
  • Help with the transfer process to complete your bachelor’s degree, including visits to four-year institutions.
  • Dependability as your one-stop shop at Gateway.  There always is someone available to assist you with your needs or concerns.
  • Opportunities for student engagement—cultural/historical trips, monthly lunch and learn workshops, and more!

The TRIO-Project ASPIRE’s staff is dedicated to understanding your goals and identifying your academic strengths so we can develop a personal plan to help you achieve success at Gateway and beyond.  All services, trips, and events are FREE to participants.  For more information and to apply contact us at or visit us in Edgewood, E211.

Gateway offers cooperative education which is a planned and evaluated work experience related to the student’s educational objective. The student receives academic credit for co-op experiences.  Internships, externships, practicums and clinicals (not all clinicals are under the Student Work Experience) follow the same guidelines but the student does not receive compensation. For information, please visit Gateway Career Services or our Career Services platform, Handshake.


The Center for Academic Success provides free tutoring services for currently enrolled Gateway Community & Technical College and any other KCTCS schools' students who are taking Gateway delivered courses. Our tutors are here to help you achieve your best! The objective for each tutor is to work with you in one-on-one or group sessions to guide you through course material you find challenging that you will need to succeed in your classes, helping you learn how to study and learn, and educating you on strategies for preparing for tests and quizzes. Tutors provide academic support in courses they have experience in and have been recommended by several faculty members to provide support.

We offer services through a variety of options:

  • Open tutoring hours - A tutoring schedule is posted on Gateway’s website at the beginning of each semester, as well as in strategic places around the college, including the Information Commons. Open hours are accessible as denoted on website schedule.
  • Embedded tutoring - Take advantage of a tutor embedded in your course, through in-person classes or via Blackboard course online. Check your email and Blackboard announcements for communication from your embedded tutors’ information.
  • Individual appointments - If posted open times don't fit for your schedule, make an appointment that works for you. Email tutors directly or sign up for appointment time on Starfish (steps to schedule are shown in this video).
  • Text us at (859) 765-1125 or live chat directly with a tutor.

You can get more information about tutoring services and other academic resources by emailing us at or at Gateway Tutoring. Information about individual tutors and appointments for tutoring sessions can be made through Starfish under each tutor's page.  Look for the Gateway-Tutoring link in your Starfish Success Network.

If you are interested in becoming a part of our vibrant tutoring staff, contact the Tutoring Coordinator. We require two faculty recommendations and a 3.0 GPA in interested courses. Exceptions can be discussed with the coordinator.

Success Coaching

The Center for Academic Success also is equipped with college success coaches. Gateway’s Success Coaching Program was designed to help you be successful in college by providing individual support and helping you find and use opportunities you may need to reach your goals. Coaches work with you to connect you to college resources, make individual achievement plans, develop study skills, and prepare for college level work. Our coaching team is made up of peer and professional coaches. We provide individualized support through meeting several times throughout the semester, keeping students accountable to their goals, and connecting them with campus resources that help to actualize these goals. The program assists students with skills development like study, time management, communication, refinement of their personal achievement plan, and campus and community referrals.

You can learn more or ask for a success coach today! Fill out the request form on our webpage, call us at (859) 442-4111, email us at, or “Raise Your Hand” in Starfish. A coach will reach out and schedule an appointment with you soon!

Transfer Services provides information for students interested in pursuing a four-year degree after completing an associate degree at Gateway. Information is available about transfer programs at colleges and universities around the region and around the country, including entirely online programs. Students can receive guidance on how credits transfer, scholarship information, course equivalencies, pathways towards bachelor’s degree completion, and how to set up a transfer success plan. Transfer Services is the main point of contact for transfer programs and initiatives such as Gateway2NKU with Northern Kentucky University and Gateway2TMU with Thomas More University.

Students can inquire for information at any Information Commons desk or can make appointments with a transfer advisor by emailing, by calling (859) 442-1149, or through the Starfish student success portal.

Students are presented with the opportunity to access voter registration information four to six weeks prior to an election at designated locations on Gateway campuses.

Student Awards and Organizations

The Dean's List recognizes the academic excellence of students according to the KCTCS Rules of Senate for the fall semester, spring semester and summer term.

For the Fall and Spring semesters, a Gateway full-time student must earn at least a 3.5 grade point average (GPA) and successfully complete 12 hours or more of course work numbered 100 or above for the academic term being recognized.

A Gateway part-time student must complete 3 to 11 credits of course work numbered 100 and above for the academic term being recognized and earn a cumulative 3.5 GPA after successfully completing a cumulative total of at least 15 KCTCS semester credits of course work numbered 100 and above.

For the summer semester, a Gateway student must earn at least a 3.5 GPA after successfully completing 6 hours or more of course work numbered 100 or above for the academic term being recognized.

Please note that The Dean’s list criteria are per the KCTCS Senate Rules.

A congratulatory letter will be sent by mid-term of the subsequent semester, in the form of an email, from the President of the college regarding the achievement of making the Dean's List.  As a memento of the celebration, certificates will only be given to students who attend the Dean's List Celebration.

Gateway recognizes outstanding student achievement during the Night of Excellence awards convocation. It is held each spring prior to Commencement. Students are nominated by faculty and staff. Recognition is based primarily on academic and technical excellence, leadership, and service to the community, college or fellow students. Students’ families are invited to attend.  For additional information, check with your program advisor.

At Gateway, you’ll find plenty of opportunities to get involved, get inspired and have fun outside of the classroom.

Explore your passions, try something new, meet a whole new group of friends. Gateway offers a wide variety of clubs and organizations, from academic clubs to sports teams to music groups, so you’re sure to find something that sparks your interests.

Driving Directions

TO BOONE CAMPUS (500 Technology Way, Florence, KY 41042):

FROM the NORTH: Take I-75/I-71 South to Exit 178 (Mount Zion Road/KY 536). Turn left off onto Mount Zion Road/KY 536. Turn left on Sam Neace Boulevard (third traffic light). Turn left onto Technology Way (just north of Grainger’s). For the Bank of Kentucky Classroom & Training Building, turn left and park at the south end of the building.  For the Center for Advanced Manufacturing (CAM), go straight and park in the lots at the north side of the building.

FROM the SOUTH: Take I-75/I-71 North to Exit 178 (Mount Zion Road/KY 536). Turn right on Mount Zion Road/KY 536.  Turn left on Sam Neace Boulevard (second traffic light). Turn left onto Technology Way (just north of Grainger’s). For the Bank of Kentucky Classroom & Training Building, turn left and park at the south end of the building.  For the Center for Advanced Manufacturing (CAM), go straight and park in the lots at the north side of the building.

TO EDGEWOOD CAMPUS (790 Thomas More Parkway, Edgewood, KY 41017):

FROM the NORTH: Take I-75/I-71 South to Exit 188 (US 25/US 42/US 127/Dixie Highway toward Fort Mitchell). Keep left on the exit ramp, follow signs for Dixie Highway South/Fort Mitchell. Turn left onto US 25/US 42/US 127/Dixie Highway. Turn left onto Orphanage Road. Turn right onto Horsebranch Road. Turn left onto Thomas More Parkway. Turn left into Gateway parking lot across from St. Elizabeth Medical Center.

FROM the SOUTH or WEST: Take I-275 East to Exit 82 (Turkeyfoot Road/KY 1303). Turn right onto Turkeyfoot Road/KY 1303. Turn left onto Thomas More Parkway. Proceed past Thomas More College, Five Seasons Country Club and numerous office parks. Continue across Horsebranch Road (intersection with St. Elizabeth Medical Center). Turn left into Gateway parking lot across from St. Elizabeth Medical Center.

FROM the EAST: Take I-275 West to Exit 80 (Madison Pike/KY 17/Covington/Independence). Turn left onto Madison Pike/KY 17 North toward Covington. Turn left onto Orphanage Road/County Hwy 371. Turn left onto Horsebranch Road. Turn left onto Thomas More Parkway. Turn left into Gateway parking lot across from St. Elizabeth Medical Center.

TO THE URBAN METRO CAMPUS (525 Scott Boulevard, Covington, KY)

FROM the NORTH: Take I-71/75 South to Exit 192 (5th Street/Covington/Newport). Keep left on the exit ramp, follow signs for Covington. Merge onto West 5th Street. The Midtown City Parking Garage entrance is on West 5th Street before the corner of 5th and Scott Boulevard. Take the parking ticket to the Urban Center for validation. Upon exiting the garage, the front entrance to the building is reached with a right turn onto Scott Boulevard.

FROM the SOUTH: Take I-71/75 North to Exit 192 (5th Street/Covington/Newport). Merge onto West 5th Street. The Midtown City Parking Garage entrance is on West 5th Street before the corner of 5th and Scott Boulevard. Take the parking ticket to the Urban Center for validation. Upon exiting the garage, the front entrance to the building is reached with a right turn onto Scott Boulevard.


FROM the WEST: Take I-275 East to exit 80 for (Madison Pike/KY-17/Covington/Independence). Turn right onto Madison Pike/KY-17 S. Turn left onto Dudley Road. Turn Right into the Center’s parking lot in front of the building.

FROM the EAST: Take I-275 West to Exit 80 (Madison Pike/KY 17/Covington/Independence). Turn right onto Madison Pike/ KY-17 South. Turn left onto Dudley Road. Turn Right into the Center’s parking lot in front of the building.

Contact Information

Contact Information by Department
Department Contact Information
Admissions (855) 346-4282
Academic Advising Center (859) 442-1630;
Bookstore Boone Campus (859) 815-7630
Student Accounts (855) 346-4282
Continuing Education (859) 442-1130
Accessibility Services (859) 442-4120
Financial Aid (855) 346-4282
Human Resources (859) 442-1150
Libraries (859) 442-4162
Public Relations (859) 442-4175
Ready to Work (859) 442-1188
Registrar's Office (855) 346-4282
TABE Testing (859) 442-1186
Transfer Services (859) 442-1149
Veterans (859) 442-1710
Education Benefits  
Employee & Training Benefits (859) 442-1710
Workforce Solutions (859) 442-1130

Purpose of Student Handbook

The Student Handbook provides you with information about policies and procedures that affect you as a student it is very important that you read the policies that govern our college, faculty; staff and students regarding your individual rights. The responsibilities and rights of the college are provided here, however, policies are not limited to those printed in this document. There are additional policies and procedures that the college has the right to enforce. Please refer to the Kentucky Community and Technical College System (KCTCS) catalog for additional policies and procedures. As new policies and procedures are developed, they will be published on our web site at Please review the information and contact the Office of Student Affairs if you have questions or concerns regarding the Student Handbook.

The KCTCS catalog and the Gateway Student Handbook jointly govern a student's educational career at Gateway. Students who enroll in an academic program are required to fulfill requirements as they exist at the time of enrollment. If requirements change while the student is enrolled in a program, he or she may fulfill either the new or old requirements. Gateway and KCTCS reserve the right to make changes in the calendar, admissions policies, expenses, programs, curricula, course descriptions or any other matters addressed or not addressed in this publication. Prospective and enrolled students should check with admissions officers and academic advisers to learn of any such changes. Updates may be included in the online version of the KCTCS Catalog or the online handbook.


Gateway Community & Technical College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Questions about the accreditation of Gateway may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (

Note: The Commission is to be contacted only if there is evidence that appears to support an institution's significant non-compliance with a requirement or standard.

KCTCS Affiliation

Gateway is a member of the Kentucky Community and Technical College System, which provides accessible and affordable education and training through academic and technical associate degrees, diploma and certificate programs in occupational fields; pre-baccalaureate education; adult continuing and developmental education; customized training for business and industry; and distance learning. For most Kentuckians, higher education begins at KCTCS.


Gateway is an equal opportunity employer and education institution. Gateway does not discriminate on the basis of race, color, national origin, age, religion, marital status, sex or disability in employment, education programs or activities as set forth in titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education.

Amendments of 1972, Section 504 of the Rehabilitation Act of 1 973 (Amended 1992), and the Americans with Disabilities Act of 1990.

The Student Handbook was produced by Gateway faculty and staff.