Library Collection Development Policy | GCTC

Library Collection Development Policy

  1. Policy statement or reference: KCTCS Regents Policy; KCTCS Administrative Policy
  2. Overview:
    The purpose of this Collection Development Policy is to support, enrich and help meet the needs of the educational programs of Gateway Community and Technical College through the
    interaction of librarians and other members of the college, and to provide guidelines for building the collection of educational resources.

    The primary mission of the Gateway Community and Technical College Library and Information Services is to support all the campuses and their respective programs. The Library and Information Services is a hybrid library providing access to digital and print information, and fostering life-long learning skills essential for the college community to succeed in the information intense environment of the 21st century. The Library has embraced new information technologies and cooperative relationships with regional academic and public libraries in order to serve its clientele in the most efficient and cost-effective way possible.
  3. Responsible Party: Director, Libraries and Information Services
  4. Procedures:
    • Clientele
      • The primary clientele are the faculty, staff, and students of Gateway Community and Technical College.
      • Students, faculty, and staff engaged in off-site programs are supported primarily by being given electronic access to Gateway Community and Technical College and cooperative libraries’ holdings.
    • Clientele Needs Assessment
      The librarians act as liaisons to the Gateway Community and Technical College divisions and request the resource needs to support the curriculum.
    • Scope
      • The scope of the core collection supports the curriculum of the programs at Gateway. A full list of the programs, and recommended courses for each certificate or degree path can be found at this url:
      • The Library commits to constant evaluation of library collections on an annual basis by reviewing and analyzing the collections of cooperative libraries with the GCTC Division Deans and Program Coordinators.
      • The Library continues to revise and expand the scope of the collection and coverage as the educational needs change.
    • Types of Resources
      • The Library’s collections include printed materials and electronic resources, including databases, eBooks, eJournals, and electronic reference sources.
      • The reference collections in the library include almanacs, encyclopedias, dictionaries, organizational directories, atlases, style manuals, and college test preparation resources.
    • Resource Sharing
      The Library cooperates with regional libraries and has developed agreements with Kenton County Public Library, Grant County Public Library, the Kentucky Virtual Library, Northern Kentucky University for students enrolled in the Gateway2NKU program, and Kentucky Community and Technical College System (KCTCS) to support the information needs of the faculty, staff, and students. The agreements, which are evaluated at the end of spring semester annually, encompass cooperative cataloging (KCTCS), interlibrary loaning, collaborative purchasing of media and electronic databases (KCTCS), and access to library collections.
    • Selection Responsibility
      The librarians, program coordinators and division deans are engaged in the initial responsibility to select resources. The ultimate responsibility resides with the Library Director.
    • Selection Criteria
      The criteria used to select resources are as follows:
      • Research and College Libraries: Resources for College Libraries published by the American Library Association
      • Kentucky Community and Technical College System Policy on Library Collection
      • Resources support, and are consistent with, the Library’s mission and goals.
      • Resources are chosen to support the curriculum and educational programs.
    • Collection Evaluation and Assessment
      • The Library continuously evaluates the needs and status of the collection. Statistics, such as digital circulation reports, and electronic database searches, are used as tools. Faculty, staff, and student input are also used in the evaluation process.
      • On an annual basis, the evaluation process starts in August and is completed by May 1st with the librarians’ assessment of the collections within the institution and cooperative libraries. Assessment reports are periodically delivered to the Division Deans and Program Coordinators for feedback and recommendations. Orders for the recommended and approved materials are processed by the Director of the Library April-June in preparation of the new Fiscal Year budget.
    • Weeding
      • Materials are weeded (deselected) if the content supports obsolete programs, or are worn, out of date, incorrect or damaged.
      • Weeded materials will be replaced if there is:
        1. sufficient need
        2. historical value
        3. updated, newer or revised materials that better replace the weeded
      • The Library, suggests weeding 5% of the collections based on the recommendation of the American Library Association.
      • The Library recommends that the divisions and programs review and weed the collections on the program level in the spring and summers semesters annually. The Library also recommends that each program updates its collection index with the Library by August 31st annually.
      • The reference collections in the Information Commons on the Boone, Urban Metro, and Edgewood campuses are reviewed annually in the spring semester and weeded by August 31st.
    • Policy Review and Revision
      The Collection Development Policy is renewed and revised on an annual basis at the end of Spring Semester by the Library Director and/or the Library Advisory Committee, if applicable.