Payments and Refunds | GCTC

Payments and Refunds


You have a variety of payment options that you can use. Tuition and fees may be paid via cash, check, money order, Visa, MasterCard, Discover and American Express. Current students (those already enrolled) can make tuition payments on-line using their Student Self-Service account.

We also offer a payment plan that enables you to pay tuition and fees during the course of the semester. Learn how to sign up for a payment plan here.

Fall 2020

Payment plan available on July 1, 2020

Last Day to Enroll Online Required Down Payment Number of Payments Months of Payments Enrollment Fee
August 7 0% 4 August - November $25
August 28 25% 3 September - November $25
October 8 50% 2 October & November $25

Spring 2021

Payment plan available on October 1, 2020.

Last Day to Enroll Online Required Down Payment Number of Payments Months of Payments Enrollment Fee
January 4 none 4 January - April 2021 $25
January 25 25% 3 February - April 2021 $25
March 8 50% 2 March & April 2021 $25

Summer 2021

Payment plan available on March 1, 2021.

Last Day to Enroll Online Required Down Payment Number of Payments Months of Payments
May 7, 2021 25% 3 May - July 2021
May 28, 2021 50% 2 June & July 2021

It’s Easy to Enroll:

  1. Disable pop-up blockers!

  2. Login to Student Self Service

  3. Click the Account Balance tile

  4. Click on Make a Payment

  5. Select Setup Official Payment Plan from the drop-down menu then click Confirm

  6. From this point, the student will Create an Account with NBS. The payment plan is not complete until the student reads and accepts the Terms & Conditions, clicks the Authorize button, and receives confirmation.

This option requires you to have access to a credit card or bank account. For further information, contact the Business Office at 859-442-4174 or


Tuition Refunds

In order to receive a tuition refund, a student must officially withdraw within the refund period specified within this policy. Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of session(s) running concurrently 15-12-8 or 5 week. Calendar days of the session, include all Saturdays and Sundays, but exclude KCTCS recognized holidays. Consult with the Gateway business office for specifics.

Session 100 percent 50 percent No refund
15-week Within 7 days 8th - 29th days After 29th day
12-week Within 5 days 6th - 22nd days After 23rd day
8-week Within 4 days 5th - 15th days After 15th day
5-week Within 3 days 4th - 11th days After 11th day

Financial Aid Refunds

After all tuition and expenses, for example your books, have been paid for, you may be eligible to receive a refund from your financial aid award. This usually occurs approximately 6 weeks after the start of your first course.

The Kentucky Community and Technical College System has partnered with BankMobile, a financial services company focused solely on higher education, to offer faster delivery of refunds/disbursements to students. BankMobile is the key to choosing your refund/financial aid disbursement preference. 

The Information Commons is the local point of contact for refund questions. View the BankMobile Refund Choices page for more information. View our institution's contract with BankMobile, a Division of Customers Bank here.