Payments and Refunds

Payments

You have a variety of payment options that you can use. Tuition and fees may be paid via cash, check, money order, Visa, MasterCard, Discover and American Express. Current students (those already enrolled) can make tuition payments on-line using their Student Self-Service account.

We also offer a payment plan that enables you to pay tuition and fees during the course of the semester.

It’s Easy to Enroll:

  1. Go to Student Self Service and Log in

  2. Choose the Student Center tile

  3. Select Make a Payment

  4. Select Pay All Charges then click Next

  5. Select Setup Official Payment Plan then click Next

  6. Select Setup Payment Plan

  7. Enroll in payment plan

Please note: your payment plan doesn’t go into effect until you submit the agreement and receive a confirmation.

This option requires you to have access to a credit card or bank account. For further information, contact the Business Office at 859-442-4174 or gw-businessoffice@kctcs.edu.


Refunds

Tuition Refunds

In order to receive a tuition refund, a student must officially withdraw within the refund period specified within this policy. Refunds for sessions different from those listed below are prorated according to the session in proportion to the traditional 16-week session. A session is defined as an enrollment period within an academic term. An academic term (fall, spring, or summer) may have a number of session(s) running concurrently 15-12-8 or 5 week. Calendar days of the session, include all Saturdays and Sundays, but exclude KCTCS recognized holidays. Consult with the Gateway business office for specifics.

Session 100 percent 50 percent No refund
15-week Within 7 days 8th - 29th days After 29th day
12-week Within 5 days 6th - 22nd days After 23rd day
8-week Within 4 days 5th - 15th days After 15th day
5-week Within 3 days 4th - 11th days After 11th day

Financial Aid Refunds

After all tuition and expenses, for example your books, have been paid for, you may be eligible to receive a refund from you financial aid award. This usually occurs approximately 6 weeks after the start of your first course.

The Kentucky Community and Technical College System has partnered with BankMobile, a financial services company focused solely on higher education, to offer faster delivery of refunds/disbursements to students. BankMobile is the key to choosing your refund/financial aid disbursement preference. You will receive a BankMobile activation code in the mail. Follow the instructions included in the mailing to choose how you would like to receive your refund.

Our Business Office is the local point of contact for refund questions. For questions about BankMobile, view our institution's contract with BankMobile, a Division of Customer Bank or check KCTCS Easy Refund Program FAQs